Nolensville Planning Commission
Regular Meeting
October 14, 2008, 7:00 p.m.

Board Members Present:      Jimmy Alexander, Andy Grosson, Bob Haines, Matt Happel, Beth Lothers, Rick Owens, Douglas Radley and Frank Wilson

Board Members Absent:       Willis Wells

Staff Present:                          Attorney Rob Hill, Henry Laird, Cathi Little and Tom Allen

Citizens Present:                    14

Meeting was called to order at 7:03 p.m. by Chairman Rick Owens. 

PLEDGE OF ALLEGIANCE

The pledge of allegiance was led by Chairman Owens.

APPROVAL OF MINUTES

Commissioner Frank Wilson made a motion to approve minutes of the September 9, 2008, Planning Commission Meeting; Commissioner Bob Haines seconded the motion, the motion passed unanimously.

ANNOUNCEMENTS

Mayor Lothers asked Board members to keep Saturday, November 15, 2008, around lunchtime available.  There will be a luncheon to honor all committee, commission, and board members, including the incoming members.

The Bennetts’ will be hosting a holiday party on November 29th, which is the Saturday after Thanksgiving.  An email will be sent out with the specifics.

Mayor Lothers asked that the December Planning Commission meeting be held earlier, starting at 6:00 p.m.  The Trees and Trails Committee would like to schedule a special workshop immediately following the Planning Commission Meeting.

CITIZEN COMMENTS

Alfred Bennett, 7286 Nolensville Rd., wanted to thank Commissioner Matt Happel for designing the park.  Thanks to Commissioner Happel, the lot located next to the Homeplace Bed and Breakfast is now Hyde Park, instead of a lot with a fence around it.

 

Lynda Moses, 2230 Rocky Springs Road, announced that the Nolensville Historical Society is now a 501c3 Nonprofit Organization.  She said that Gwen Miller is the new Chairman of the Preservation Committee.  Ms. Moses also noted that the 4th Nolensville Historical Society Journal is now on sale for $15.00.

NEW BUSINESS

  1. Site Plan for Chilvers Office & Industrial Building 

Mr. Joe Epps of Anderson, Delk, Epps and Assoc., was present on behalf of the project.

Chairman Owens made a motion to approve with the conditions that the dumpster fencing be painted to match the building color and landscaping be provided between the building and the parking lot, and shown in a revised landscaping plan to be presented to staff.  Commissioner Jimmy Alexander seconded the motion.  Commissioner Alexander noted that the building is currently straddling two lots.  Mr. Epps stated that those two lots will be combined into one lot after the property has been purchased by Mr. Chilvers, and will be reflected as such on the final plat. 

Commissioner Alexander made a motion to amend the first motion, adding that a plat will be recorded showing the two separate lots have been combined into one lot.  Mayor Lothers seconded the motion to amend.  The amendment was approved unanimously.

Upon a vote being taken, the original motion, as amended, was approved unanimously.

  1. Final Plat for Wahl Subdivision

Ms. Patricia Wahl, property owner, and Mr. Joe Epps were present on behalf of the project.  Mr. Laird stated that this is a three lot subdivision which will use a common driveway along a 50-foot easement.  Mr. Laird reviewed his comments and recommendations, stating that most of the changes have been made.  The only remaining condition is that the addresses of the lots be listed on the plat.  Chairman Owens made a motion to approve the final plat, with the condition that the assigned lot addresses will be added prior to the recording; Commissioner Haines seconded the motion.

Commissioner Alexander noted that there appeared to be a second driveway off Rocky Fork Rd.  Mr. Epps stated that driveway would be eliminated once the common driveway is completed.

Commissioner Alexander made a motion to amend the original motion to add the condition that the reference to the original driveway will be removed prior to recording; Mayor Lothers seconded the amendment; the Motion to Amend passed unanimously.

Upon a vote being taken, the original motion, as amended, passed unanimously.

  1. Proposed Zoning Amendment on Allowing Daycare Centers in Office/Industrial Districts

Mr. Laird reviewed his recommended changes to the zoning ordinance as it deals with daycare centers.  After extensive discussion, Commissioner Happel made a motion to approve Option 1; Commissioner Alexander seconded the motion.  Upon further discussion, Commissioners Happel and Alexander withdrew their motion.

Commissioner Wilson made a motion to defer this proposal until the November meeting; Mayor Lothers seconded the motion, which passed unanimously.

  1. Proposed Zoning Amendment on Allowing Some Retail Uses in Office/Industrial Districts

Mr. Laird reviewed his recommended changes to the zoning ordinance as it deals with allowing retail uses in the OI District.  Commissioner Wilson made a motion to amend section 2.2.7 of the Nolensville Zoning Ordinance to include general retail, restaurants, landscaping and nurseries in the OI District; Commissioner Haines seconded the motion, which passed unanimously.

  1. Proposed Zoning Amendment eliminating “flag lot” type development under Articles 3.4.8 and 3.4.9, and prohibiting gravel driveways in subdivisions as now allowed under Article 3.4.7 Private Roads

Mr. Laird reviewed his recommended changes to the zoning ordinance as it deals with flag lots and graveled driveways. 

Commissioner Andrew Grosson made a motion to eliminate the development of flag lots and prohibit gravel driveways in subdivisions; Chairman Owens seconded the motion.  After some discussion, Commissioner Grosson and Chairman Owens withdrew their motion.

Chairman Owens made a motion to prohibit gravel driveways, Commissioner Alexander seconded the motion, which passed unanimously.

Chairman Owens made a motion to eliminate the development of flag type lots; Commissioner Haines seconded.  Upon vote taken, the motion passed, with Commissioner Wilson opposed, Mayor Lothers abstaining, and the remainder of the Board present approving.

  1. Proposed Subdivision Amendments to Prohibit “Flag Lots” and Graveled Roads

Mr. Laird reviewed his recommended changes to the subdivision regulations as it deals with flag lots and graveled roads.

Chairman Owens made a motion to defer this matter until after the Board of Mayor and Aldermen have made a decision on the zoning ordinance amendment.  Mayor Lothers seconded the motion, which passed unanimously.

OLD BUSINESS:

  1. Report from last BOMA meeting

Mr. Laird stated that a public hearing on ordinance #08-09, an ordinance to amend Zoning Ordinance #04-09, pertaining to sign regulations in Appendix A was held, and the ordinance is now scheduled on for second reading. 

Ordinance #08-11, an ordinance to amend Zoning Ordinance #04-09, to approve a stand alone flood plain ordinance, was passed on first reading.

At 8:45 p.m., there was a brief recess.  The meeting resumed at 8:52 p.m. 

OTHER BUSINESS:

  1. Monthly Bond Report

Request from Bent Creek Developers to be released from maintenance bonds and acceptance for maintenance by the Town on:

Phase 1, Sections 2A, 2B, 3A, 3B, 4A and 4B;

Eric McNeely, of CK Development, asked to get this Commission’s approval to go before the Board of Mayor and Aldermen next month to be released from the maintenance bonds and have the Town of Nolensville accept the roads.

Mayor Lothers made a motion, per staff recommendations, for the Town to accept the roads and to release the developer from the maintenance bonds, with the contingency that $14,136 be provided until the repairs have been completed by December 1, 2008, and that all the easements are signed or adequate funds are guaranteed to rectify all the easement issues.  Commissioner Douglas Radley seconded the motion.

Commissioner Wilson noted that the litigation regarding the New Clovercroft Road has been settled.

After some background information was reviewed and discussed, the motion passed unanimously.

Request from Bent Creek to reduce and extend the performance bond on Phase 5, Section 1 to $181,000.

Commissioner Happel made a motion to approve the reduction of the performance bond; Commissioner Haines seconded, motion passed unanimously.

Commissioner Wilson made a motion to approve the monthly bond report; Commissioner Haines seconded, the bond report was accepted unanimously.

  1. Other

Vice Mayor Tommy Dugger, 2260 Rolling Hills Dr., asked that a copy of the documents the Board is discussing during a meeting be circulated throughout the audience.

Mayor Lothers wanted to thank Alderman Alexander and Don Swartz, Town Engineer, for accompanying her to the Williamson County Commission meeting, where the easement in the historic area for the sewer extension was approved.  They also approved the land swap with the family concerning in the eastern access to the ball park.  This allows the Town to offer the family their full acreage amount be kept intact, and it is also the Town’s intention to compensate them for the 6,442 square feet that the Town is purchasing.  Mayor Lothers further stated that there is additional information and visuals posted on the Town’s website.

Mayor Lothers asked the Commission to consider the concept of possible ways to enable special events to be held at Janice Green’s historic home on Rocky Fork Rd.

10.  Adjournment

The meeting was adjourned at 9:28 p.m.

Approved,

Matt Happel

Planning Commission Secretary