Nolensville Planning Commission

Regular Meeting

December 14, 2006

7:00 p.m.

Members in attendance were as follows: Willis Wells, Matt Happel, Frank Wilson, Debbie Riddle, Larry Gardner, Jimmy Alexander, Bob Haines, and Rick Owens

Staff present were Henry Laird, Town Planner; Rich Woodroof, Town Engineer and Gina Lawrence.

Agenda Item I-                       Meeting called to order by Willis Wells at 7:00 pm

Agenda Item II-                      Pledge of Allegiance

Agenda Item III-                    Approval of Minutes

Jimmy Alexander made a motion to accept minutes; Larry Gardner seconds.

Larry Gardner commented that he made a request to list the seven conditions for approval of Brittian Downs P.U.D. be included in the minutes for the October Planning Commission Meeting minutes.  Rich Woodroof noted that Gina amended the October minutes to reflect the seven conditions.

Frank Wilson noted that under Burkitt Place Phase 2A, Final Plat, the name Rob Peterson should be changed to Rob Pease.  Larry Gardner states that on Page 3, second paragraph, 2167 should be changed to 21,670.  He further noted,  that the wording, “variance from underground lighting,” should be changed to read “underground electrical.”  Also, in that paragraph, Phases 4 & 5 should be changed to 5 & 6.  Frank Wilson motions to approve the amendments to the October minutes, as discussed; Debbie Riddle seconds motion.  Motion to approve minutes as amended passes unanimously.

Agenda Item IV-        Citizen Comments

Charles Lawson 2531 York Road states that the Nolensville Volunteer Fire Department responded in a timely manner to a fire at his home last week.

Mayor Elect Beth Weaver-Lothers, 304 Walpole Court-reported that the new chair for the Design Review Committee will be Matt Happel and the new Vice Chair will be Carla Ediger.

The Design Review Committee met with BP and they will have a new canopy design that is complementary to their building and much more visually appealing than the flat canopies normally used on fueling stations.

Design Review will be reporting to the Planning Commission on a monthly basis and may also have Design Review reports at the BOMA level as well.

Agenda Item V-          New Business

B.        Subdivision Reviews:

1. Bennington Final Plat Revised Section 2

Rich Woodroof reports that the Preliminary Plat was approved through the County and originally had fifteen foot side yard setback zoning.

Bennington is proposing that Lots 1220-1228, 1212 & 1214 shift to ten and twenty foot setbacks so that they can have side entry on some of the lots.

Mayor Dugger moves for approval; Jimmy Alexander seconds the motion.  Discussion is opened

Matt Happel asked about lot 1227’s utility easement.  Eric confirms that the utility easement will remain as is and the change is to be made to the other side.  Matt asks, “Did you change the building envelope 1220 to make the fit outside the 25 foot buffer easement?”  Eric states that it will not encumber the 25 foot buffer.   Jimmy Alexander notes lots 1229, 1230 & 1231 are left off of the lot tabulation.

Eric responded that the lot tabulation will be corrected when the plat is re-recorded.

Frank Wilson asks Eric and Rich Woodroof if the statement, “the property is not located within a flood hazard area as indicated on the FEMA map.” has been checked out.  Eric stated that it is not on the FEMA panel.  Rich Woodroof stated that the information has to be verified for the surveyor to stamp it.

Larry Gardener asks if the variance will apply only to the lots noted.  Eric confirms that it applies only to the lots indicated on the plat.  The motion passes unanimously.

2. Catalina Residential Development, Preliminary Plat (formerly Nichols Subdivision)

Greg Gamble Landscape Architect with LandDesign makes presentation.  Sean Decoster, Civil Engineer with LandDesign and Nikki Wells with Turnberry are also present for questions.

Greg Gamble stated that at the November the 22nd workshop changes to Catalina’s Preliminary Plat were reviewed and there was a request for images on rain gardens and bio swales.  Greg distributed the requested images.

One major change to the property is that Centex sold property to Turnberry Homes.

The property is located along Nolensville Road and Brittian Lane.

When LandDesign did a full survey of the property they found that there were errors in the information provided by Williamson County.

The flood line shown on the original submittal is actually about 100 feet back.  The approved submittal contains 152 units with a density of 1.08 dwelling units per acre and 51.4 acres of open space.  The proposed submittal contains 150 units with a density of 1.06 dwelling units per acre and 52 acres of open space.

Bio Swales and rain gardens are planted in between the flood plain and the flood way and would capture the first flush of rainwater and would not filter into Mill Creek but would be captured in the ground.

Larry Gardner made a motion to approve.  Matt Happel 2nds the motion.

Matt Happel requests further explanation of how peak flow is measured. Discussion about the benefits of releasing water from the property prior to peak flow.

Matt Happel asked if walking trails from North to South are still going to be provided.

Greg Gamble assures that nothing has been taken off the table.

Bob Haines puts condition on homeowners purchasing lots along the flood line have letter attached acknowledging that they can not build fences and decks on their property in the flood plain.

Matt Happel requests that the information be placed on the final plat.

Matt Happel asked if there is a fence around the cell tower on the property.

Greg Gamble did not know.  Matt requested that at least a 5 foot gated fence with a lock be placed around the tower.

Willis Wells, Matt Happel, Frank Wilson, Debbie Riddle, Jimmy Alexander, Bob Haines, Rick Owens vote in favor.

Larry Gardner opposes.


Motion passes by majority.

B. Zoning Amendments

1. Report on options for amending Appendix A, Sign Regulations, pertaining to flag requirements

Jimmy Alexander makes a motion to defer consideration of this until the Mayor Elect takes office.  Mayor Dugger seconds the motion.  Motion passes unanimously.

C. Commission By-Law Revisions

Changes regarding meeting dates, times, application deadlines

Henry Laird stated that if we are to change the night of the Planning Commission meeting we will need to change the by-laws to reflect new deadlines.

Beth Weaver-Lothers suggests changing the Planning Commission meeting to the second Tuesday of each month in order that Nolensville have the ability to participate in the Williamson County Planning Commission meetings.

Discussion takes place about whether this date will work with everyone’s schedules.

Mayor Elect Lothers will check with the school regarding use of the facilities.

Henry Laird stated that the 2nd item we need to change is moving deadline for submittal of application to 35 days except for the January meeting which will have 42 days to reflect the site plan requirements for commercial or non-residential.

Matt Happel asked if Section 9 Agenda should be changed to Town Planner from Town Inspector.  He also wanted to know if a process outline could be distributed to each Commission member.

Bob Notestine noted that in Section 12 items E and F should be switched because we make a motion and second to get it on the table for discussion.  Henry Laird would like to go over Robert’s Rules of order at a later time.

Larry Gardner would like to have the Planning Commission meetings follow this pattern:  Call to Order, Pledge of Allegiance, Approval of Minutes, Announcements by Chairman, Citizen Comments, Order of Presentation, Present First Item, Motion, Second to get it on floor, Comments by Applicant, Comments by Staff, Discussion by Interested Citizens (and here is where he would like to limit the number and length of comments) then discussion by the Planning Commission.  Mayor Dugger states that length and number of citizen comments should be left up to the chair.

Henry Laird proposes that we only act on the date of the meeting at this time.

Matt Happel stated that section 11 3rd line should not read that Secretary records meeting minutes.

Larry Gardner questions if you should participate in discussion if you have a conflict of interest.  Bob Notestine suggests remove yourself from all participation.

Frank Wilson asked why officers of the Planning Commission are not voted on by the Commissioners.

Larry Gardner asks if we change when the new officers are elected to allow new commission members to get familiar with all of the commissioners.

Mayor Elect Lothers asks if it would be possible to change only the portion of the by laws that deal with the date of the meeting.  Bob Notestine says that it is possible to do that.

Matt Happel makes a motion to amend the By Laws Section 6 Regular Meetings as noted, with the exception of instead of second Thursday, second Tuesday; Debbie Riddle seconds.

Motion passes unanimously.

VI. Old Business

VII.                 Other Business

A. Monthly Bond Report

Rich Woodroof reported that all bonds are current.

Town staff is asking to lower the Clovercroft Road bond to 69,000.

Bent Creek, Phase 2, Section 4 can be taken to a 45,000 maintenance bond.

Bob Haines asks what generally completed means.  Rich Woodroof says that it is in our Subdivision Regulation.

Frank Wilson moves to approve the bond report; Matt Happel seconds.  Bond Report is approved unanimously.

VII.     Adjournment


Being no further business to come before the Planning Commission the meeting is adjourned at 8:20 pm


Respectfully Submitted,

Gina Lawrence                                                                                    Date

Recording Secretary


Larry Gardner                                                                                     Date

Secretary to the Planning Commission