Nolensville Planning Commission

Regular Meeting

September 8, 2015, 7:00 p.m.

 

Commissioners Present: Jimmy Alexander, Larry Gardner, Andy Grosson, Robert Haines, Jason Patrick, Rick Owens, Douglas Radley, Jimmy Reaves,

Commissioners Absent: Ashlee Walden

Staff Present: Henry Laird, Attorney Bob Notestine, Rick Fisher, Kali Mogul

Citizens Present: 21

1. CALL MEETING TO ORDER

The meeting was called to order at 7:02 p.m. by Chairman Douglas Radley.

2. PLEDGE OF ALLEGIANCE

Chairman Radley led the pledge of allegiance.

3. APPROVAL OF MINUTES

Commissioner Rick Owens moved to approve the minutes from the Planning Commission Meeting on August 11, 2015, seconded by Commissioner Andy Grosson. The motion passed unanimously.

4. ANNOUNCEMENTS

Mayor Alexander announced there would be a public workshop hosted by the Economic Development Committee on September 17th at 12:00 p.m.

5. CITIZEN COMMENTS

Mr. Jeff Klein of 9838 Sam Donald Road is adjacent to the proposed development, Brooksbank. He is very concerned about the condition of Sam Donald Road. He asked where the water would come from, because his water pressure is extremely low. He asked about whether there would be pet restrictions in Brooksbank and whether there would be a turn lane into the subdivision. Finally, he asked about utilities coming into the subdivision and whether the garages would be front entry.

Mr. Cannon Mayes of 2089 Delaware Drive in Benington asked about whether there would be any buffer between Benington and Brooksbank.

Mr. Jay Barimani of 2101 Delaware Drive in Benington asked about open space in Brooksbank.

6. CONSENT AGENDA

Commissioner Jimmy Reaves moved to approve all items on the consent agenda. Mayor Alexander seconded the motion, which passed unanimously.

7. NEW BUSINESS

A. Land Use Policy Plan text and map update

After a lengthy discussion, Commissioner Jason Patrick made a motion to approve the Land Use Policy Plan text and map update with the following conditions: (a) The last sentence of paragraph 4 on page 1 will read, “During the last decade, three new elementary schools, two new middle schools, and one new high school have been built in Nolensville.” (b) Page 10, Section F, item 6 will read, “Private roads constructed in planned unit developments, or where permitted, should meet town specifications.” (c) Page 10, Section F, Subheading will read “TOWN DESIGN AND BEAUTIFICATION” (d) The item labeled “all other values” will be deleted from the map legend. Commissioner Robert Haines seconded, and the motion passed unanimously.

B. Brooksbank Estates Preliminary Plat, Phase 1

Mr. Wes Harris of Ragan Smith represented the applicant. He stated that the traffic study did not recommend a turning lane on Sam Donald Road. The water will come from come from Winterset Woods and will tap into a new line being designed for Scales Farmstead on Clovercroft. A portion of the open space will remain in its natural condition. The other portion will be for a detention pond to carry water away from the subdivision. Mr. Harris could not confirm the price range for the homes.

After a lengthy discussion, Commissioner Owens made a motion to approve the Booksbank Estates Preliminary Plat, Phase 1 with the following conditions: (a) A variance is granted under Subdivision Regulations Section 1.14.2, waiving the requirement of a second entrance; (b) Applicant must implement the traffic analysis recommendations of moving the landscaping and buffering back from Sam Donald Road for improved site distance; (c) Applicant must satisfy the storm water review comments from Tom Allen. Commissioner Haines seconded the motion, which passed unanimously.

C. Gilchrist South Preliminary Plat Amendment

Mr. Blake Turner of T-Square Engineering represented the applicant. The plan is being resubmitted due to redesign of the sewer lines at the request of Metro Water Services. Following some discussion, Commissioner Owens made a motion for the approval of the Gilchrist South Preliminary Plat Amendment, seconded by Mayor Alexander. The motion was approved unanimously.

D. Gilchrist South Final Plat

Mr. Turner represented the applicant. After some discussion, Commissioner Owens made a motion for approval of the Gilchrist South Final Plat with the following conditions: (a) Notes must be added to the plat that state the detention pond by lot 3 shall be maintained by an HOA and that maintenance of the private street shall be the responsibility of the HOA and all property owners will share in the costs of maintenance; (b) The subdivision road will be a private road but must be named with approval from the Williamson County Emergency Management Office and documentation of approval provided to the Planning Department; (c) The Town Planning Department will assign lot addresses once the street name is provided, and these addresses must be indicated on each lot on the plat; (d) Performance bonding should be set at $7,700.00.

Commissioner Haines seconded the motion.  Upon a vote, the approval passed unanimously.

E. Whittmore P.U.D. Final Plat, Phase 1

Mr. Ken Church with Gresham Smith represented Beazer Homes. After a short discussion, Commissioner Jason Patrick made a motion to approve Whittmore P.U.D. Final Plat, Phase 1 with the following conditions: (a) A note should be added to the plat indicating the HOA will be responsible for maintaining cul-de-sac islands; (b) Performance bonding for infrastructure is set at $751,000.00; (c) Landscape performance bonding is set at $291,500.00. Commissioner Haines seconded the motion, which passed unanimously.

F. Bent Creek Amendment to Overall Concept P.U.D. Plan and Phase 12 Concept Plan

Mr. Luke Koontz and Mr. Eric McNeely represented CK Development. After a lengthy discussion, Commissioner Owens made a movement to approve the Bent Creek Amendment to Overall Concept P.U.D. Plan and Phase 12 Concept Plan with the following conditions: (a) Approval of the variance on the cul-de-sac length and the conditions approved by the Board of Mayor and Aldermen in Ordinance 15-07. Commissioner Gardner seconded the motion, which passed unanimously.

G. Catalina Subdivision Amendment to Preliminary Plat, Phases 5 and 6

Mr. Andy Oxley represented D.R. Horton, developer. A lengthy discussion ensued about the property lines and the unusable portion of the lots in the 100-year flood plain. Commissioner Owens made a motion to approve the Catalina Subdivision Amendment to Preliminary Plat, Phases 5 and 6 with the following conditions: (a) Sidewalk ramps at the intersections of Maupin Lane and Catalina Way; Alameda Avenue and Catalina Way; Alameda Avenue and Los Lomas Way; Alameda Avenue and Clemente Avenue; (b) Fire hydrants and street lights must be shown on plat (c) Lots 26, 27 and 28 must be marked as critical lots; (d) Language must be written into the restrictive covenants indicating non-buildable area and an enforcement mechanism, so residents will know the precise building envelope. (e) Bonding is set at $38,000.00 for construction over existing streets. Commissioner Gardner seconded the motion, and it passed unanimously.

8. OLD BUSINESS

A. Report from last BOMA meeting

Town Planner Henry Laird reported the Planning related items from the September 3rd Board meeting.

9. OTHER BOND ACTIONS

A. Bond Report

Commissioner Owens moved to approve the Bond Report as amended, seconded by Commissioner Haines, and the motion passed unanimously.

11. OTHER

None.

12. ADJOURNMENT

The meeting was adjourned at 8:56 p.m.

1. CALL MEETING TO ORDER

The meeting was called to order at 7:06 p.m. by Chairman Rick Owens.

2. PLEDGE OF ALLEGIANCE

Commissioner Robert Haines led the pledge of allegiance.

3. APPROVAL OF MINUTES

Chairman Owens made a motion to approve the minutes from the Planning Commission Meeting on October 8, 2013. Commissioner Brian Snyder seconded the motion, which passed unanimously.

4. ANNOUNCEMENTS

None

5. CITIZEN COMMENTS

Mr. Brian VanderMey of the Trees and Trails Committee and 6004 Christmas Drive in Bent Creek said the Committee had discovered a very large, red oak in Bent Creek subdivision that may be 250 – 300 years old. The trunk is about 51 inches in diameter. A professional botanist assessed the tree and said it was the oldest red oak he has seen in his 40 years of experience. The tree is in the path of Phase 4 Section 1 subdivision. The Trees and Trails Committee is hoping to preserve the tree by asking the developer to reroute the section.

Alderman Beth Lothers of 304 Walpole Court gave a report from the Trees and Trails Committee. Three grant applications are in process to secure additional funds for the Small Town Connections project. There is a Transportation Alternatives Program grant; A Multi-modal grant, which requires 10-foot multi-modal paths; A Municipal Planning Organization grant; BOMA has also approved an application for one more Safe Routes To School grant. The grant would be for up to $140,000.00 to complete the sidewalk connection between Ballenger Farms and Creekside. In addition, there will be a Non-Infrastructure Safety Education Application made on behalf of Williamson County Elementary Schools for Safety Education funds. Lothers also mentioned connections being made between Brittain Downs subdivision, and the Sunset School campus and sidewalks are planned to be installed along Sunset Road with the road widening project.

6. NEW BUSINESS

A. Sonic Retrofit and Site Plan

Jimmy Mann, architect, represented the applicant. He explained the Sonic retrofit is an update to the exterior of the building. Chairman Owens asked about the comments by the Design Review Committee on valences and down lighting. Mr. Mann explained that valences will be added around lighting fixtures on the new canopy. He pointed out, though, that Sonic is acquiring a small piece of land that was abandoned by the shopping center. Car stalls will be added in this small sliver of land, and they do not want to lower the lighting where car hops will be walking across traffic to serve cars. The proposed lighting complies with the Town’s regulations. Landscaping will also be added.

Mayor Alexander asked whether a revised plat would need to be submitted. Henry Laird replied that the applicant has already submitted the minor subdivision plat revision. Commissioner Haines made a motion to approve of the Sonic Retrofit and Site Plan. Commissioner Jimmy Reaves seconded the motion, which passed unanimously.

B. Site Plan—Toby Florek—Farmers Insurance at 7035 Nolensville Road

Town Planner Henry Laird stated that the Town Staff and Attorney have discussed the proposal with Brentwood City officials since this property is in the Annexation Buffer Overlay zone. After some debate, Brentwood officials determined they did not object to the proposed use of this property since it is an existing building and not new construction. Mr. Florek also revised his parking site plan.

Attorney Bob Notestine confirmed that he had spoken with the Brentwood City Attorney, and together they determined that this proposal did not violate the Interlocal agreement.

Chairman Owens made a motion to approve the site plan revision for the Florek Farmers Insurance. Commissioner Haines seconded, and the motion passed unanimously.

  1. Rezoning of Williamson County Property in Nolensville Park and Town of Nolensville Property Adjacent to Nolensville Park from Suburban Residential (SR) to Public Institutional (PI)

    Henry Laird explained that the Town of Nolensville had acquired property adjacent to a Williamson County parcel next to the Nolensville Park. Both are zoned Suburban Residential (SR), whereas the park is zoned Public Institutional (PI). The Town has future plans to use its parcel for a Public Works building for storage or repairs. Mayor Alexander mentioned the land is currently being surveyed.

    Chairman Owens made a motion to recommend the rezoning of the Williamson County and Town of Nolensville properties to the Board of Mayor and Alderman. Mayor Alexander seconded the motion, which carried unanimously.

  2. Burkitt South Annexation Part 2—Stockmaster and Holt Properties Plan of Service

    Henry Laird explained that two property owners have requested to be annexed into the town. These parcels are contiguous to properties that were previously annexed. If the Plan of Services for the Stockmaster and Holt properties is approved, the next step is for the annexation to be recommended to the Board of Mayor and Aldermen.

    Chairman Owens made a motion to approve the Plan of Services for the Stockmaster and Holt properties as presented and recommend the annexation to BOMA. Commissioner Ashlee Walden seconded the motion, which passed unanimously.

  3. Gleaves One-Lot Subdivision, Final Plat

    Laird mentioned that the subdivision meets the Town zoning requirements for SR zoning. Sewer is available and had been approved by Metro. Chairman Owens made a motion for approval of the Gleaves one-lot subdivision and final plat. Commissioner Haines seconded, and the motion carried unanimously.

  4. Benington Section 6, Final Plat

    Eric McNeely represented the applicant. Mayor Alexander asked about lots that might be critical due to steep slopes. McNeely said that there are two lots—1613 and 1614—that are close to critical lot requirements and that those will be designated as critical lots when the plat is recorded. Mayor Alexander asked McNeely to also review lot 1618 for critical lot designation. McNeely agreed to review all three lots.

    Chairman Owens made a motion for approval of the Benington Section 6 Final plat with the following conditions:

  1. Bent Creek Amendment to Master Concept Plan

    Eric McNeely represented CK Development. He pointed out that CK has reconfigured the Master Plan to create a new 12-lot Phase 15, while removing 15 lots from previously planned Phase 12. A road will be reconfigured to connect Phase 12 to Clovercroft Road. Commissioner Haines pointed out that open space would be taken for Phase 15, while Phase 12 would be without those homes. Haines inquired about any additional amenities in mind for Phase 12. Mayor Alexander expressed he would like to have the bonding established for Phase 12 prior to approving the Amendment to the Bent Creek Master Concept Plan.

    Steve Cates of CK Development mentioned that the land going to Clovercroft would be open space, and the Homeowner’s Association would be allowed to develop it. Cates also confirmed that a third party engineering company provided a cost estimate for the extension of the road, and that road would be bonded and secured by a letter of credit.

    Beth Lothers asked on behalf of the Trees and Trails Committee whether there could be access marked for entrance to a natural open space through Phase 4 Section 1. Chairman Owens made a motion to approve the Amendment to the Bent Creek Master Plan with the retention of bonding for Phase 12 to ensure the roadway is built. Commissioner Haines seconded the motion, which passed unanimously.

  2. Bent Creek Phase 15 Final PUD Plan/Preliminary Plat

    After a lengthy discussion about open space pedestrian access between from Phase 4 Section 1 to Phase 15, Chairman Owens made a motion to approve the Bent Creek Phase 15 Final PUD Plan/Preliminary Plat with the following conditions:

Commissioner Haines seconded the motion, which passed unanimously.

7. OLD BUSINESS

None recorded.

8. BONDS

A. Bond Actions

1. Ballenger Farms Phase 4 Section 1 Release from Landscape Bonding

Chairman Owens made a motion to approve release Ballenger Farms Phase 4 Section 1 from landscape bonding. Commissioner Walden seconded, and the motion carried unanimously.

2. Winterset Woods Section 6 Reforestation Transition to Landscape Maintenance Bonding and a Reduction in Bond Amount

Chairman Owens made a motion to approve the transition of Winterset Woods Section 6 Reforestation to Landscape Maintenance bonding and a reduction in the bond amount to $9,000.00. Commissioner Haines seconded the motion, which passed unanimously.

B. Bond Report

Chairman Owens made a motion to accept the bond report as amended. Commissioner Andrew Grosson seconded, and the bond report was accepted unanimously.

9. OTHER

Commissioner Haines asked whether bonding amounts could be set at even amounts. Attorney Bob Notestine and Henry Laird agreed this could be done when bond amounts are approved by staff.

10. ADJOURNMENT

The meeting was adjourned at 8:15 p.m.