BOMA Minutes

2019-06 BOMA Meeting Minutes 

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Audio disc #3 was damaged due to a brief power surge/outage at the end of the BOMA meeting.  Please refer to the video posted to the Town's Facebook page for record.

https://www.facebook.com/NolensvilleTownHall/videos/483077739098578/

Posted by Kali Mogul Friday, June 7, 2019 1:01:00 PM

2019-06 BOMA Regular Quarterly Workshop  

Posted by Kali Mogul Friday, June 7, 2019 12:26:00 PM

2019-05 BOMA Meeting Minutes 

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: May 2, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

 

Mayor Jimmy Alexander opened the meeting at 7:02 p.m.  Board members present:  Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick.  Staff present: Town Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul.  There were 74 citizens present.

Alderman Larry Felts led the prayer and pledge of allegiance.

Mr. Robert Hatcher of 1010 Austin Court thanked Vice Mayor Patrick for the video about the fire chief.  He is concerned about the process for hiring a new town administrator and whether those duties also encompass those of the proposed public information officer.

Alderman Felts then moved to approve the minutes of the Board meeting of April 4th, 2019, seconded by Alderman Dugger. The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through March 2019, seconded by Alderman Patrick and approved unanimously. 

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the April 9th Planning Commission meeting, action was taken on the following items:
* Nolensville Veterinary Clinic site plan expansion, approved
* Henry Property Phases 1 and 2 final PUD plans and preliminary plats, approved
* Greenbrook South sketch plan reviewed, and comments given, no action required
* Greenbrook North final plat, approved
* Cortner final plat, deferred
* Hillside Center Master Signage plan, approved
* Wheeler’s Raid Change of Use site plan, approved

At the next Planning Commission meeting, workshop meeting dates will be established to review the draft update of the zoning ordinance.  

Alderman Patrick read a written statement prepared by Town Engineer Don Swartz:  The Rocky Fork Road repair and rehabilitation project will begin after the end of the school year.  The cable contractor is working on moving their lines to new poles on Sunset Road.  That should be completed by May 10th, which will allow Jarrett to begin constructing the new north lanes.  Then, the traffic pattern will be shifted to the north so that work can begin on the south lanes.  Collier Engineering has a representative in attendance to answer questions regarding Item #12, which is a contract amendment.  There was a question regarding the intersection of York Road and Nolensville Road.  The developer of the Parman Henry property is responsible for a portion of the signalization.  Alderman Dugger suggested that the Town proceed with engineering.

Mr. Tom Seyfried introduced new Fire Chief Adam Spencer presented his monthly report for calls in April.  He noted the total hours served by volunteers.  Training will be a priority in 2019.  Spencer said he had discussed markers on the hydrants, but he would like to have the hydrants color-coded instead.  The paint would identify the hydrants based on the flow, and this helps the firefighters tremendously.

Police Chief Roddy Parker congratulated the new fire chief.  He then presented his monthly report, including criminal activity, stop data and crash totals.  He reviewed the hours worked by officers and detective, detailed training hours, and noted 123 hours served by the reserve officers.  Nolensville Police Department and all emergency agencies are now on Williamson County’s digital radio system, which allows the various departments and organizations to talk to each other and ensures officer safety. 

Mr. Kyle Billingsley reported for the Public Works department. He began by explaining and apologizing to residents who had their high school graduation signs picked up over the weekend.  In March, the Board discussed the growing problems of illegal signs placed around town.  Since then, a Public Works employee has been working on the weekends to remove illegal signs. Billingsley said that the high school graduation signs should not have been subject to removal, but the employee working did not receive that direction.  Nine graduation signs were, in fact, picked up.  Mr. Billingsley took responsibility for the miscommunication and apologized for the embarrassing situation.  By 2:15 p.m. the last signs departed Town Hall to their respective yards.  Next, Billingsley delivered his report by detailing expenses and man hours spent.  Upcoming projects include drainage cleaning at 705 and 709 Honors Court and crosswalk marking installation at Jobe Trail and Bent Creek Trace.  The team will also rebuild the fence at the trail head.  Mr. Billingsley has reached out to two different contacts at TDOT regarding the Adopt-A-Highway program but has not yet heard back from anyone.  He will continue this effort.

There was no report for the Historic Zoning Commission.

Ms. Suzanne Honeycutt reported for the Town Events Committee. The committee needs volunteers for the Star-Spangled Celebration

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  A Girl Scout presented her silver award project to the Committee, which is a book barn at the Trail Head parking lot near the bench.  The “take a book/leave a book” site will be called the “Bennett Book Barn.”  The Trees and Trails Committee may help by supplying some children’s books about nature.  Ms. Crummitt said she has engaged with the Public Works Department to have the wood on the bridge sealed.  She also asked about mulching and weeding in the trail area.  Public Works Director Kyle Billingsley said his department spent two hours weeding at the site earlier in the day.  Alderman Patrick asked about the sidewalk connection from Brittain Downs to the Sunset School campus. The connection was supposed to have been installed with the Safe Routes to School project on Stonebrook.  Because the SRTS was delayed, so the connection was not installed at that time.  Mayor Alexander noted that Town Engineer Don Swartz had been in contact with Williamson County Schools about installing the connection when the auditorium addition is constructed.

Next, Mayor Alexander moved to approve the consent agenda, which included Resolution 19-07, a resolution to declare as contraband certain property seized by the Nolensville Police Department and provide the authority to dispose of said inventory by exchange between the police department and a licensed, qualified firearms dealer.  Alderman Patrick seconded, and the motion passed unanimously.

At 7:43 p.m., Mayor Alexander opened a public hearing of Ordinance 19-06 as amended, an ordinance to approve the Rocky Fork Road master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.).

Mr. Bob Hayes of 2384 Rocky Fork Road said that he and his wife oppose the deceleration lane that was requested by the Board since the traffic study did not indicate it was needed.  The deceleration lane would eliminate the traffic calming effect of turning vehicles.  The left turning vehicles headed east would have to cross two lanes of traffic.  He also noted the cost of the deceleration lane was prohibitive. 

Ms. Diane DelChiaro of 1380 Creekside Drive requested a heavier buffer strip between her yard and the new neighborhood.  Her lot is on the last house next to the proposed development.

Mr. Bradley Field of 1712 Kirkpark Court requested a speed hump in addition to the speed mitigating island where Kirkpark Court connects to the new development.

Ms. Kelley Crummitt of 400 Ramblewood Lane and the Trees and Trails Committee pointed out that a sidewalk is proposed at the connection to Ballenger Farms, and she believes a 10-foot multi-modal path should be installed instead.  Most of the children in the new neighborhood would likely attend Nolensville Elementary School and may have the opportunity to walk to school.  A trail would be beneficial to parents pushing strollers.

Ms. Nicole Miller of 752 Cowan Drive thanked the Board for approving the amended plan that does not include a street connection to Ballenger Drive.  She said that walking on the sidewalks in Ballenger Farms is difficult because people park their cars over them, and the driveways are short.  Residents often must walk in the street. 

Ms. Melissa Spaid of 1383 Creekside Drive thanked the Board for listening to the concerns of the Creekside connector.

With no other comments, Mayor Alexander closed the public hearing at 7:55 p.m.

At 7:56 p.m. the Mayor opened a public hearing on Ordinance 19-07, an ordinance of the Town of Nolensville, Tennessee adopting a budget for fiscal year July 1, 2019 - June 30, 2020. 

Ms. Heather Bates of 1916 Pomegranate Place stated she is concerned about the proposed budget as it relates to the Fire Department.  She said waiting for another fire study to be completed is unacceptable.  Steps can be taken now, including paying for a full-time fire chief.  She said there is no need for a public information officer.  She asked for an update on the search committee for a new Town Administrator.

Ms. Caitlin Luszczek of 6037 Christmas Drive presented her opinions regarding the proposed fiscal year budget.  Two of her items of concern were (a) the percent increases for other departments in contrast to the 2.5 percent increase for the fire department; (b) and revenue versus expenses.  She cited various accounts in the budget explaining to the Board their balances and how money flows in and out of them.  Finally, Ms. Luszczek stated that the Board has the ability to spend money from the general fund to put toward the fire department.

With no other comments, the Mayor closed the public hearing at 8:16 p.m. 

Mayor Alexander then moved to approve on first reading Ordinance 19-08, an ordinance of the Town of Nolensville, Tennessee amending budget ordinance #18-05 for fiscal year July 1, 2018 – June 30, 2019, seconded by Alderman Felts.  Alderman Adams requested an explanation of the amendment.  Finance Director Julie Wilson explained that additional funds were needed by codes/planning/engineering for commercial plans review; planning requested additional funds for an on-call arborist to review subdivision and commercial landscape installation as well as for storm water review; and public works required additional resources to cover the labor on the upgrade of the Williamson County communication network, for removal of contaminated oil from the leak on the New Holland tractor, for repair on the HVAC blower, and for a roof repair.  Some of the funding can be absorbed by using money from other accounts.  One additional item, the road study requested by BOMA for core samples on the five major roads, is also included in the budget amendment.  When a vote was called, the motion passed unanimously.

The mayor then moved to approve Resolution 19-08, amending an agreement with Collier Engineering, Incorporated for construction, engineering, and inspection services.   Alderman Patrick seconded the motion.  Mr. Jason Deal of Collier Engineering represented the proposal.  There were questions about the method for analyzing the samples.  Deal clarified that the Rocky Fork Road samples could be taken first since that road is under contract for repair and rehabilitation.  A recap was given on the scenario that unfolded with Sunset Road—originally a visual inspection was made on Sunset Road, and the thought was the road could simply be repaved for about $300,000.00.  After core samplings, it was determined that the entire road needed to be rebuilt.  The cost for that project rose to nearly ten million dollars.  Therefore, it is critical that this study is completed, so that the Board understands the cost to pay for any repairs or rehabilitation on the five roads: Rocky Fork Road, Sam Donald Road, York Road, Kidd Road and Clovercroft Road.  When the vote was taken, the motion passed unanimously.

Mayor Alexander reported that 53 new residential permits were approved in the month of April.

Alderman Adams asked about the sign for Brothers Burger.  They are asking for four signs, but the zoning ordinance allows three signs.  Counsel Notestine said that the previous business owner at that location put up an extra sign without permission. The current owner would simply need to apply to the BZA for a variance to add a fourth sign.

Adams congratulated Elmer and Anna Hill on the recent Art for the Heart event.  He also asked about whether there had been any progress finding a new Town Administrator.  Alderman Patrick said there had been a conversation with someone about some direction to make the process smoother.  Alderman Dugger asked for the budget to be added to the June workshop agenda.

Mayor Alexander noted that the Town is in search of someone to handle the live streaming of meetings.  Alderman Adams volunteered to help find someone to provide the service. 

The Mayor adjourned the meeting at 8:40 p.m.

Posted by Kali Mogul Friday, May 3, 2019 9:34:00 AM

2019-04 BOMA Meeting Minutes 

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: April 4, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick.  Staff present: Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul.  There were 139 citizens present.

The mayor announced that there were several people signed up to make citizen comments.  He requested that the crowd be respectful and that each person wishing to make citizen comments keep them to three minutes or less. 

Mayor Alexander led the prayer and pledge of allegiance.

Ms. Kim Steinle of 3380 Redmon Hill invited everyone to the Second Annual Out of the Darkness Walk to benefit the American Foundation for Suicide Prevention at Town Hall Saturday at 2:00 p.m.  The link to the registration page is on the Nolensville 411 Facebook page.  Ms. Steinle also provided a flyer for the event.

Ms. Gretchen Anderson of 7139 Nolensville Road represents the 2020 Census and is working to recruit census takers from Nolensville.  Ms. Ashby, also of the U.S. Census spoke about how tax money is distributed via the results of the U.S. Census, so it is important that residents complete their surveys. 

Mr. David Huffman of 8016 Warren Drive stated that the Town is using an outdated MTAS study for traffic planning, fire and safety.  He mentioned a capital needs report and referred to the Strategic Operations Study.  Mr. Huffman wanted to know why updates to these reports haven’t been supplied. 

Ms. Melissa Spaid of 1383 Creekside Drive commented about the proposed connection of the new subdivision to Creekside Drive.  There are many kids playing outside in Ballenger Farms.  With cars parked on both sides of the street, it would be extremely dangerous to introduce more traffic coming through Ballenger.  Waze and Google maps apps direct drivers to a route with the least traffic regardless of whether it is through a neighborhood.  Ms. Spaid shared photos of traffic moving from Rocky Fork Road into Nolensville.

Mr. Larry Garland of 2200 Kirkwall Drive commented about his concerns over the speed of emergency services including fire department in response to calls.  He urged the Board to work to have a full-time fire department.

Ms. Honora Bates of 612 Coriander Court asked the Board to reject the Beazer P.U.D. approved by the Planning Commission and consider the cul-de-sac option proposed by Beazer.  She is concerned about the drivers already cutting through neighborhoods and those gliding through stop signs.  The Nolensville Running Club and residents from other neighborhoods use the trail in Ballenger Farms.  Pedestrians using the trail are at risk with additional connections.

Ms. Jamie Albers of 3052 Ballenger Drive commented on the need for paid staff at the Fire Department.

Mr. Terry Adams of 1214 Creekside Drive requested the Board not to connect Ballenger Farms to the Rocky Fork Road P.U.D. on Rocky Fork Road.  He listed several exceptions to the Zoning Ordinance made by the Board of Mayor and Aldermen on connectivity.  He said a gate or a walkway would be fine, but not a road connection on Creekside Drive.

Ms. Coni Oldham Newman of 7364 Nolensville Road was on the Volunteer Fire Department in the 1980’s.  She stated that the department is very well trained for fire and medical.  If one school catches on fire, it will be a disaster.  She does not want to have to wait for the Fire Department to arrive. 

Mr. Bradley Field of 1712 Kirkpark Court reiterated the objection to the connection of the Beazer P.U.D. and objects to the connection to Kirkpark Court.  He is very disappointed about the possibility of a throughway to Smyrna.

Alderman Dugger then moved to approve the minutes of the Board meeting of March 7th, 2019, seconded by Alderman Patrick. The motion passed unanimously.

Mayor Alexander made a motion to approve the minutes for the Beer Board meeting of March 7th, 2019, seconded by Alderman Felts.  Upon a vote, the approval passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through February 2019, seconded by Alderman Dugger and approved unanimously. 

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the March 12th Planning Commission meeting, action was taken on the following items:
* Shoppes at Haley/StorPlace master signage plan, approved
* Woods at Burberry Glen Phase 3A final plat, approved
* Telfair Phase 3 final plat, approved
* Site plan for the relocation of the Morton Brittain House, approved
* Site plan amendment for Outland USA, approved
* Site plan amendment for Burkitt Commons buildings B and E for architectural changes, approved
* Site plan amendment for Burkitt Commons building A for architectural and landscape changes, approved
* Site plan amendment for Nolensville Campus of Martins BBQ, approved
* Master concept P.U.D. plan and rezoning for Rocky Fork Road P.U.D., approved

There is a draft of the Zoning Ordinance update that will be forwarded to the Planning Commission for work sessions shortly.  Regarding the McCord Nolen development, the owner is reluctant to continue with landscaping and additional work now that TDOT has plans to widen the bridge from Sunset Road to Stonebrook.  The trail and some landscaping have been installed.  A contract with an on-call arborist was just signed earlier in the evening.  The first task for the arborist will be to evaluate what landscaping has been installed at the development, whether the species is correct, and a count of what is missing or left to be installed.  Sitterle has attempted to get some additional information from Mr. McCanless but has not received answers to all questions.  Mayor Alexander said when TDOT submits plans for the widening of the bridge of Nolensville Road, he would like them to install a sidewalk along the length of the development.  Engineer Don Swartz confirmed TDOT would have to have to repair or replace the existing sidewalk if they remove it as part of the bridge expansion.  He also confirmed the developer was asked to provide a barrier where the sidewalk drops off.

Engineer Don Swartz reported that the Sunset Road project is ongoing.  There has been a delay in paving the north side until one utility to removes poles.  He is optimistic the poles will be moved and the traffic will be swapped in mid-May.  Alderman Dugger asked about the plan for Rocky Fork Road.  Asphalt availability and weather have been the two challenges in getting the project started.

Fire Chief Brian Moat thanked the volunteers who serve the Fire Department.  Moat presented his monthly report for calls in March.  He stressed the difference between volunteers who can donate four or eight hours at a time and full-time paid employees on duty.  Chief Moat asked about the hydrants that have been bagged. He asked for a list of the hydrants that are out of service.  The Mayor said he would request a list of the bagged hydrants from the Nolensville College Grove Utility District.  Moat also stated that within the last year he requested by e-mail an update to the MTAS study regarding fire service.  At that time, he was denied the request.  

Police Chief Roddy Parker began by thanking the members of the NPD for their continued hard work.  He then presented his monthly report, including criminal activity, stop data and crash totals.  He also reviewed the detective’s activity and reserve officers’ time served.  Officer Montel Jackson started in the department on March 25th and is in field training.  Officers now have the capability via the MDTs in each patrol car to access live activity inside the schools.  In the case of an incident, police officers can visually assess and respond to a threat in real time.

Mr. Kyle Billingsley reported for the Public Works department. He detailed expenses and man hours spent.  An ADA ramp is being installed at Bent Creek Trace and Jobe Trail.  Once the ramp is installed a crosswalk will also be installed.  Thirteen sidewalk sections are scheduled to be installed in Bent Creek and Ballenger Farms.  Bids will be taken for staining the bridges on the trail.  Volunteers from Concord Community Church recently helped pick up trash on Fly Road, and the Public Works Department appreciates this contribution.  Alderman Adams asked if the Town could participate in the Adopt-A-Highway program.  Billingsley said most of the roads in the program are those controlled by TDOT but even getting help with pick up on Nolensville Road would be valuable.  Alderman Felts noted there may be a safety issue on Nolensville Road.

There was no report for the Historic Zoning Commission.

There was no report for the Town Events Committee.

Ms. Kelley Crummitt reported for the Trees and Trails Committee.  Trees and Trails did not sponsor an Arbor Day event this year but will participate in an Earth Day event.  The Committee would like to enlist the help of the residents to pick up trash and debris along the trails.  A mascot for the trail cleanup will be an owl, and they are planning a “Name the Owl” hashtag campaign to promote the cleanup on April 27th.  They will ask residents to post pictures of themselves cleaning up to the “Friends of Trees and Trails Facebook page.  A Nolensville citizen has worked with the staff and Trees and Trails Committee to add the trails to Google.  Ms. Crummitt proposed naming the trails.  

Next, Mayor Alexander asked Mr. Will Smith of Beazer to speak on Ordinance 19-06, an ordinance to approve the Rocky Fork Road master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.).  Mr. Smith gave an overview of the plan approved by the Planning Commission with a connection to Creekside Drive.  He also detailed that the amenities center with pool would be installed by the end of phase 2.  There is a stub out to the north, the main entrance is off Rocky Fork Road, and a turn lane will be added.  A crosswalk at Rocky Fork Road with flashing light is proposed to connect into Whittmore.  Mr. Smith then presented Option 2, which proposes a cul-de-sac in lieu of a connection to Creekside Drive.  Both plans require acceptance of a cul-de-sac longer than allowed in the subdivision regulations.  Mayor Alexander moved to approve Ordinance 19-06 with Option 2, the proposed cul-de-sac in lieu of the connection at Creekside Drive.  Alderman Patrick seconded the motion.

There was discussion about requiring a crash gate, the connection at Kirkpark Court, and about a variance for the length of the cul-de-sac.  Alderman Dugger suggested requiring a deceleration lane heading west on Rocky Fork Road in exchange for the long cul-de-sac.  After debating the deceleration lane, which was not indicated by the traffic study, Alderman Dugger moved to amend Ordinance 19-06, option 2, to require a west bound turn lane off Rocky Fork Road.  Alderman Adams seconded the motion.  When the vote was called on the amendment, it passed unanimously. 

Alderman Patrick then moved to approve Ordinance 19-06 with Option 2, the proposed cul-de-sac in lieu of the connection at Creekside Drive, as amended.  Mayor Alexander seconded the motion.  Alderman Dugger requested a legend on the concept plan with typical lot sizes.  The motion then passed unanimously.

Mayor Alexander then moved to approve the second and final reading of Ordinance 19-02, an ordinance to approve the Brittain Downs East master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.).  Alderman Dugger seconded.  There was a question about whether the property would fall under the Brittain Downs HOA.  Mr. Joe Epps, representing the developer, commented that the existing HOA would be given the option of accepting the additional lots, but there is no guarantee.  Upon a vote, the motion passed unanimously.

The mayor made a motion to approve on second reading Ordinance 19-05, an ordinance to amend Title 12 Chapters 1 and 6 of the Nolensville Municipal Code pertaining to building permit and swimming pool permit fees, seconded by Alderman Felts.  Without further discussion, the motion passed unanimously.

The mayor introduced Ordinance 19-07, an ordinance of the Town of Nolensville, Tennessee adopting a budget for fiscal year July 1, 2019 - June 30, 2020 and presented an overview of budget line items.  He made a motion to approve the ordinance, seconded by Alderman Felts.  Alderman Patrick provided historical details from several studies, including the 2012 road visual study by Collier Engineering assessing pavement conditions of main roads in Nolensville. The study assumed Sunset Road could be simply repaved for around $300,000.00.  Base failures on Sunset Road were discovered to be severe and require more work.  The approved plan called for repair, widening, and an adjacent walking path all totaling $10,000,000.00.  There was also the MTAS fire study. The three options were to (1) provide a fully self-sufficient fire service funded by the Town of Nolensville, not recommended by MTAS; (2) provide initial response fire service—minimum of four firefighters; and (3) contract for fire response, which is what we currently have. There was a list of fire departments provided by MTAS of 46 other fire departments in the state like Nolensville at the time.  Alderman Patrick also gave some details about the uses for each fund in the Cash on Hand report.  At a recent budget workshop meeting, the Board requested to have further road analysis completed in the current fiscal year.  The fire department question is much broader than simply writing a larger check, Patrick said.  The building and land are owned by the County.  Patrick read an e-mail to the Town Administrator from Bill Jorgensen from Williamson County about continuing the ongoing conversation about fire and EMS in Nolensville.  Jorgensen recommended meeting over the next six to eight months to analyze the quantity and types of calls, response times, location of calls and other criteria to create the appropriate framework for emergency response. 

Alderman Adams mentioned there was an amendment submitted by the Fire Department that would account for the bare minimum of over $600,000.00.  He mentioned potential cuts to the proposed budget, including eliminating the PIO position, financing the tractor, cutting a portion of the Town Events budget, and instead of hiring two new police officers hire one.  He suggested adding a one-cent property tax increase.  Alderman Adams suggested that a Town Administrator should be acting as the public information officer.  Alderman Dugger inquired about the amended Fire Department budget mentioned by Alderman Adams.  Not all the Board members received a copy.  Mayor Alexander and Aldermen Dugger and Felts did not receive the amendment.  There was debate about the suggested items that might be cut.  Alderman Patrick indicated he would like to defer to Williamson County, as EMS experts, after their study is complete to determine the correct next step before proposing a tax increase without knowing exactly what the Town needs.  Alderman Dugger concurred that the Town can not simply write a check without knowing the exact price tag for the needs. 

Continued debate ensued about the sprinkler ordinance enacted in 2005, the MTAS study from 2012, commercial tax base and revenue timing.  After lengthy discussion, the Mayor asked for a vote.  The first reading of Ordinance 19-07 passed by a vote of 4 – 1, with Alderman Adams opposed.

Mayor Alexander announced that 36 new dwelling permits were issued in March.  The Buttercup Festival will be held April 13th.

The Mayor adjourned the meeting at 8:38 p.m.

Posted by Kali Mogul Monday, April 8, 2019 9:22:00 AM

2019-03 BOMA Meeting Minutes 

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: March 7, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:03 p.m.  Board members present:  Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick.  Staff present: Town Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul.  There were 35 citizens present.

Alderman Larry Felts led the prayer and pledge of allegiance.

Mayor Alexander then moved to approve the minutes for the Board meeting of February 7th, 2019, seconded by Alderman Felts. The motion passed unanimously.

Mayor Alexander made a motion to approve the minutes for the Beer Board meeting of February 7th, 2019, seconded by Alderman Dugger.  Upon a vote, the approval passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through January 2019, seconded by Alderman Patrick and approved unanimously. 

Mayor Alexander introduced Mr. E.J. Kerr, his appointee to the Historic Zoning Commission.  Mr. Kerr of 5070 Aunt Nannies Place in Nolensville gave a few words about his interest in becoming more involved in the Commission and volunteering.  All Board members concurred with the appointment.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the February 12th Planning Commission meeting, action was taken on the following items:
* Shoppes at Haley/StorPlace master signage plan, deferred
* Burberry Glen Phase 3B final plat, approved
* Burkitt Commons Site Plan Amendment, applicant did not show, so the item was deferred
* Church of Nolensville site plan amendment for parking, approved
* Henry Property Preliminary Plat and Final PUD Phase 1, deferred
The Zoning Ordinance update is ongoing, and staff is hoping to have drafts for review soon.  The sign ordinance is taking time due to the number of revisions it will need.

There was a question about occupancy of the McCord Nolen development.  Alderman Patrick inquired again about the state of the development and its appearance.  The sidewalk in front will eventually connect to sidewalk installed by the Town if funding is approved.  Sitterle said she woould review the completed landscape to make sure it complies with the approved plans.  Alderman Felts asked for a timeline on when the landscape and development will be completed.  After further discussion, the Mayor called for the engineering report.

Engineer Don Swartz reported that the spot safety study performed on behalf of the Town for the intersection of York Road/Williams Road and Nolensville Road, including turn lanes and signalization, was accepted and approved by TDOT.  That organization is now seeking funding.  Swartz expects something back from TDOT over the summer.  Sunset Road is on schedule.  Temporary paving was discussed, but the contractor believes the north lanes should be paved in the next 90-days.  Traffic will shift to the north lanes so that work can begin on the south lanes.  This schedule depends on the relocation of the utility poles. 

Fire Chief Brian Moat presented his monthly report for calls in February.  There are five new volunteers, bringing the total to 50, but there is a trend of some of the volunteers leaving for career departments.  Moat will continue breaking down the report to show Town and County calls.  Administrator McLawhon noted that the County is looking at possibly having an ambulance at the Nolensville Fire Department.  Moat said the cost of the ambulance and staff is around $1,000,000.  Moat discussed selling one of the engines, which was replaced by a four-wheel-drive vehicle that can easily access off-road remote locations.        

Police Chief Roddy Parker began by thanking the members of the NPD who consistently go above and beyond to serve the public.  He then presented his monthly report, including criminal activity, stop data and crash totals.  The police department has responded to complaints of speeding in neighborhoods but has not found an exceptional number of speeders after going out to these sites with handheld radar devices.  The complaints may be attributed to perception of speed due to the small lot sizes and houses sitting close to the road.  Tim Pickel has assumed criminal investigations following Christine Gillman’s departure.  Most of the department is now eligible for vacation time, which will leave some shifts open.  The Williamson County Sheriff’s Department is short staffed and, at times, will be unable to help cover shifts.  After further discussion, the mayor called for the Public Works report.

Mr. Kyle Billingsley reported for the Public Works department. He began by thanking Mayor Alexander and Administrator McLawhon for the opportunity to lead the department and then detailed the man-hours and expenses for the month.  19,000 pounds of blacktop patch were laid in February.  Fifteen road signs have been ordered or replaced on Rocky Fork Road and Clovercroft Road as part of the sign replacement program.  Storm drain maintenance is scheduled before the end of the fiscal year with two locations: 705 Honors Court and 915 Timberside Drive.  Two additional storm drain locations between 1214 – 1215 Creekside Drive and drains between Oldham and Dortch are on the books to be cleared in the next fiscal year.

Ms. Betty Friedlander reported for the Historic Zoning Commission.  A meeting was held in February to approve a certificate of appropriateness for a permanent relocation of the Morton Brittain house to the Historic District to 9927 Sam Donald Court.  Ms. Friedlander thanked and welcomed Mr. Kerr to the Historic Zoning Commission.

A written report was delivered for the Town Events Committee.  The band Universal Crush has been secured for the Star Spangled Celebration, the partnership with MTSU will continue, new members have joined the committee, and sponsorships are tougher to find this year.  A new event will be held during the celebration called “Nolensville Idol.”  The winner will get to perform the National Anthem at the event with the band headliner, Universal Crush.

Ms. Kelley Crummitt report for the Trees and Trails Committee.  A new member has joined the Committee and will be working on grant writing.  Commissioner Lothers is seeking County funds to be used to construct a sidewalk from Sunset Road back to the schools.  This sidewalk is a prerequisite for a crosswalk.  When construction is underway, it would be beneficial to build the trail connecting the school campus to Brittain Downs.   Crummitt also touched on the needed crosswalk between Sherwood Green and Nolensville Elementary School.  That project cost would be $170,000.00.

Next, Mayor Alexander introduced the Consent Agenda, which included (a) Resolution 19-05, a resolution electing the opt-in provision for health insurance coverage access to eligible retirees under the local government insurance plan; and (b) Resolution 19-06, a resolution to release Regent Homes, LLC from maintenance bonding for roads and public improvements within Brittain Downs Phase 3, Section 2.

Alderman Dugger requested removal of item A, Resolution 19-05, for more discussion.  Item B, Resolution 19-06 was approved unanimously. 

Finance Director Julie Wilson clarified answers regarding the opt-in provision for health coverage access to eligible retirees vested in TCRS.  Opting out is irreversible.  Retirees pay the full premium through their TCRS benefits or would be billed directly.  She clarified that Williamson County is not on the TCRS plan and thus opted out of this coverage.  After further discussion, Alderman Patrick moved to approve Resolution 19-05, seconded by Mayor Alexander.  Upon a vote, the motion passed unanimously.

At 8:16 p.m. the Mayor opened a public hearing of Ordinance 19-02, an ordinance to approve the Brittain Downs East master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.).  He announced receipt of two letters from adjacent property owners in support of the plan.  Mr. Vaughn Pangelinan of 1040 Brittain Downs Drive is an adjacent property owner.  He dislikes the layout and asked if there had been any discussion about a community park and inquired about how the addition would connect to the existing Homeowner’s Association.  There was some discussion about the layout, which is consistent with the current neighborhood and complies with the zoning ordinance.  Mr. Pangelinan maintained the current HOA should have been consulted since the entrance is through the existing subdivision.  He asked for options in the new section.  With no other comments, the public hearing was closed at 8:24 p.m.

Next, Mayor Alexander introduced Ordinance 19-01, an ordinance of the Town of Nolensville, Tennessee amending budget ordinance #18-05 for fiscal year July 1, 2018 through June 30, 2019.  After a brief discussion, Mayor Alexander made a motion to approve the ordinance on second reading, seconded by Alderman Felts.  The approval passed unanimously.

The mayor then moved to approve Ordinance 19-03, an ordinance to amend Title 4 Chapter 5 of the Nolensville Municipal Code pertaining to code of ethics.  The change would allow the Aldermen and staff to accept small gifts and donations up to $25.00 in value.  Alderman Adams seconded the motion, which passed unanimously.

Mayor Alexander introduced Ordinance 19-05, an ordinance to amend Title 12 Chapters 1 and 6 of the Nolensville Municipal Code pertaining to building permit and swimming pool permit fees.  There was a short discussion about the valuation table in the ordinance.  Engineer Don Swartz explained that passage of the ordinance means the pool permit fee will now be calculated consistently with other building permit fees.  Alderman Dugger moved for approval on first reading, seconded by Alderman Felts.  The motion passed unanimously.

Mayor Alexander noted that 28 new residential permits were issued in February.  In the current fiscal year, 213 new dwelling permits were issued.

Alderman Adams mentioned he had spoken with Turning Point USA, a group of young people at Nolensville High School interested in politics.

Alderman Felts noted that the Lion’s Club Pancake Breakfast at the First United Methodist Church will be held on March 30th. 

The Mayor adjourned the meeting at 8:38 p.m.

Posted by Kali Mogul Friday, March 8, 2019 8:56:00 AM

2019-02 BOMA Meeting Minutes 

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: February 7, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick.  Staff present: Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul.  Town Administrator Ken McLawhon was absent. There were 46 citizens present.

Alderman Jason Patrick led the prayer and the pledge of allegiance.

Mr. Robert Verell of 1271 Creekside Drive spoke in favor of the beer ordinance amendment on the agenda.  He said the Town’s ordinance is outdated.

Mr. Chris Gruening of 3061 Ballenger Drive said he is in favor of amending the beer ordinance.  He also expressed concern about the proposed planned unit development off Rocky Fork Road and the increased traffic through Ballenger Farms.  Most of the neighbors are opposed to a connection between Ballenger Farms via Creekside Drive.  

Mr. Bob Hatcher of 1010 Austin Court spoke in favor of amending the Town’s beer ordinance to change the food to beer ratio.

Mayor Alexander then moved to approve the minutes for the Board meeting of January 3rd, 2019, seconded by, seconded by Alderman Dugger. The motion passed unanimously.

Alderman Felts made a motion to approve the minutes for the Beer Board meeting of January 3rd, 2019, seconded by Alderman Patrick.  Upon a vote, the approval passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through December 2018, seconded by Alderman Patrick and approved unanimously. 

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the January 8th Planning Commission meeting, action was taken on the following items:
* Minor subdivision final plat at 2340 Newsom Lane, approved
* Final PUD Plan/Preliminary Plat for Scales Farmstead phase 3, approved
* Concept PUD Plan and rezoning for Brittain Downs East, approved
The Zoning Ordinance update is ongoing.  Consultants will meet with the Design Review Committee this week.  Alderman Adams asked about the empty lot at the McCord Nolen project.  The developer is still working on a plan for the final building.  Engineer Swartz clarified that ADA requirements dictate a smooth sidewalk surface.  Stamped concrete is not allowed, so the sidewalk will be broom-finished.

Engineer Don Swartz reported that Sunset Road is on schedule.  The contractor will refresh the double yellow center line.  An engineering assistant was hired and started in the office this week.  He will be assisting with engineering, erosion control and planning inspections.  

Fire Chief Brian Moat presented his monthly report for calls, tallying 76 in January.  Moat is currently in communication with developers who are illegally burning construction materials to avoid paying for dumpster service.  Some of the materials are hazardous.      

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He also outlined the detective’s cases.  Mayor Alexander called out the volunteer reserve hours and noted the departure of Detective Gillman, who is leaving for a position in the private sector.  Finally, Parker announced the Girl Scouts will publicly reveal their work in the Police Department the coming Saturday from 2:00 p.m. – 4:00 p.m.  A gallery of middle school students’ artwork will also be on display.

Alderman Patrick expressed his gratitude for the quick and professional response earlier in the week when his family was involved in a car accident.

Mr. Kyle Billingsley reported for the Public Works department. He began by thanking Mayor Alexander and Administrator McLawhon for the opportunity to help lead the department.  Mayor Alexander said he was sad to lose Adam Malone.  Mr. Billingsley provided details on new programs he has initiated:  Flag certification, fall arrest training for the bucket truck, and a written fall protection program, which is required by OSHA.  He has also devised a two-and-a-half-year sign replacement program with a detailed schedule for replacing 65 road signs that are deficient per the Manual on Uniform Traffic Control Devices.  Finally, Billingsley set forth a future vision for the Public Works Department of additional services that might be offered, including concrete demolition and repair, snow plowing, small brush pick/disposal, and minor full-depth road repairs.      

Ms. Betty Friedlander reported for the Historic Zoning Commission.  A special meeting was held on January 22nd for a certificate of appropriateness for a wall sign at 7292 Nolensville Road.   On January 31st, the Commission met again to approve a certificate of appropriateness for a temporary relocation of the Morton Brittain house to the Historic District to 9927 Sam Donald Court. 

Ms. Suzanne Honeycutt reported for the Town Events Committee.  Five new members have joined the committee.  They have secured a band for the Star-Spangled Celebration, which is scheduled for June 29th.  A contract with MTSU requires approval as well.  Scheduling the event for June 29th was primarily a financial decision.  Many of the vendors service larger events on July 4th.  The committee is open to other suggestions on a date for the event.    

There was no report for the Trees and Trails Committee.

Next, Mayor Alexander introduced the reading of Resolution 19-02, a resolution accepting the donation of two vehicles to the Nolensville Police Department from Nissan North America, Incorporated.  Mr. Corey Moct of Nissan, and a resident of Nolensville, spoke on behalf of the company.  Two brand new Nissan Armadas will be delivered to Town Hall in the next month.  Mayor Alexander moved to approve the resolution, seconded by Alderman Felts and approved unanimously.

Chief Parker thanked Mr. Moct and Nissan and said the two Armadas will give the department a more professional image.

Mayor Alexander moved to approve Resolution 19-03, a resolution to enter into an agreement with Firehouse Subs Public Safety Foundation, Incorporated and accept grant funding for police equipment.  Alderman Patrick seconded the motion, which passed unanimously.

Mayor Alexander made a motion to approve on first reading Ordinance 19-01, an ordinance of the Town of Nolensville, Tennessee amending budget ordinance #18-05 for fiscal year July 1, 2018 through June 30, 2019.  Alderman Patrick seconded the motion.  Upon a vote, the approval passed unanimously.

The Mayor moved to approve on first reading Ordinance 19-02, an ordinance to approve the Brittain Downs East master concept P.U.D. plan in Nolensville, Tennessee and rezone the property suburban residential with a P.U.D. overlay (SR/P.U.D.).  Alderman Dugger seconded the motion.  When the vote was called, the approval passed unanimously.


Next, Mayor Alexander introduced Ordinance 19-03, an ordinance to amend Title 4 Chapter 5 of the Nolensville Municipal Code pertaining to code of ethics.  The ordinance currently prohibits the acceptance of gifts by staff and police officers.  The amendment would allow a nominal gift of $25.00 to be accepted as a show of appreciation by the public.  The mayor moved to approve Ordinance 19-03 on first reading, seconded by Alderman Adams.  There was a brief discussion about the language in the amendment allowing $25.00 “per occasion.”  Alderman Dugger asked whether a citizen could give a staff member $25.00 per day.  Counsel Notestine pointed out a typographical error in the resolution.  The mayor withdrew his motion, and Alderman Adams withdrew his second.

Alderman Patrick moved to approve Ordinance 19-03, an ordinance to amend Title 4 Chapter 5 of the Nolensville Municipal Code pertaining to code of ethics with a typographical correction under Section 1 item 3 to read “Not withstanding the provisions of this ordinance, an official or Town employee may accept a gift and/or gratuity not to exceed $25.00 per occasion as a sign of appreciation from the public.”  Alderman Adams seconded the motion, which passed unanimously.

The Mayor introduced the first reading of Ordinance 19-04, an ordinance to amend Title 8 of the Nolensville Municipal Code pertaining to on-premises beer consumption.  Alderman Adams moved to approve the ordinance on first reading, seconded by Alderman Dugger.  Alderman Adams said the change would align with the State of Tennessee liquor laws and make Nolensville more competitive.  The current ordinance is 20-years old and creates an extra hurdle for entrepreneurs.  Mayor Alexander pointed out that none of the restaurants in Nolensville reported selling less than 90% food on their annual sales statement.  Alderman Adams questioned the intent of the 65% food requirement.  A lengthy discussion ensued about Nolensville’s competitiveness in the restaurant market.  Adams argued that Brothers has a monopoly on an “experience” allowing diners to watch a football or basketball game.  Debate continued for and against amending the ordinance.  Adams contended that his campaign was based on challenging the beer ordinance and supports eliminating the food requirement altogether.  Mayor Alexander called the question.  Mayor Alexander and Alderman Felts voted in favor of ending the discussion, with Aldermen Adams, Dugger and Patrick against. 

Alderman Adams maintained that the 65% food requirement presents an unnecessary risk to entrepreneurs in Nolensville.  Alderman Dugger disagreed, pointing out Mr. Chris Going with Mill Creek Brewing Company as an example.  Mr. Going approached the Town requesting an exception and an amendment to the code allowing him to operate a special type of business in the Town.  Alderman Patrick argued that while he is open to more discussion, he preferred not to make an amendment for the sake of change.  After continued deliberation, Mayor Alexander called for a vote. The motion failed, with Alderman Adams in favor; Mayor Alexander, and Aldermen Dugger, Felts and Patrick opposed.

Mayor Alexander moved to approve Resolution 19-04, a resolution setting regular quarterly workshop meetings of the Board of Mayor and Aldermen of the Town of Nolensville, Tennessee.  The regular workshops will begin one hour prior to the BOMA meetings in March, June, September and December.  Alderman Dugger seconded and requested an agenda be distributed in advance.  The approval passed unanimously.

Mayor Alexander noted that 26 new residential permits were issued in January.

The Mayor adjourned the meeting at 9:02 p.m.

Posted by Kali Mogul Friday, February 8, 2019 9:22:00 AM

2019-01 BOMA Meeting Minutes 

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: January 3, 2019 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:02 p.m.  Board members present:  Mayor Alexander, Aldermen Derek Adams, Tommy Dugger, Larry Felts, and Jason Patrick.  Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Bob Notestine, and Recorder Kali Mogul.  There were 51 citizens present.

At the start of the meeting, Counsel Bob Notestine administered the formal swearing in of Alderman Tommy Dugger, Alderman Derek Adams, and Mayor Jimmy Alexander.  Photos were taken to commemorate the event.

Mayor Alexander announced that there are plans in the works to make the live streaming of the BOMA meetings a smoother process in the new year.  He thanked Alderman Adams for his interest and expertise on the topic.

Mr. Bill Highsmith of 2604 York Road spoke with concern about the Parman Henry property P.U.D. ordinance on the agenda.  He passed out several photos of his property as evidence of existing drainage problems.  Mr. Highsmith said there is substantial runoff from the Henry property, and he “loses property” any time there is a lot of rain.  He fears that with more rooftops, more water will run onto his property.

Ms. Joan Lawler of 1540 Pumpkin Ridge Court thanked the Mayor and Alderman Dugger for staying with her after her car accident in front of Town Hall.  She offered gratitude to the police and other first responders for their professionalism and caring throughout her terrifying ordeal.  Mayor Alexander also thanked the doctors at Vanderbilt Hospital for taking good care of Joan during her stay.  He took the opportunity to introduce Ms. Lawler as his appointee to the Planning Commission. 

Mr. Harrison McClary of 8206 Morningview Court in Brentwood has started up a monthly newspaper in Nolensville.  The Nolensville News and Observer will be very local in nature.  He is looking forward to working with everyone in Town.

Mayor Alexander then moved to approve the minutes for the Board meeting of December 5th, 2018, seconded by Alderman Felts. The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through November 2018, seconded by Alderman Patrick.  There were questions about interest rates on some of the accounts.  Finance Director Julie Wilson explained she had moved some of the funds and has also renegotiated rates with FNB Bank. The next Treasurer’s report will reflect the new rates.  A question was raised about liability insurance.  Ms. Wilson explained that most of the increase was due to the increase in number of certified officers and the addition of reserve officers.  Upon a vote, the approval of the Treasurer’s report passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the December 2018 Planning Commission meeting, action was taken on the following items:
* Burkitt Village Phase 3 final plat, approved
* Minor subdivision final plat 2340 Newsom Lane, deferred
* Amendment to StorPlace site plan to change from a restaurant to a bank and retail building, approved


The Zoning Ordinance update is still ongoing.  The consultants have met with the Trees and Trails Committee and will next meet with Design Review.  The Historic District grant is still with TDOT.

Engineer Don Swartz reported that the contract had been signed for the Rocky Fork rehab project.  A pre-construction meeting will be held, but it is unlikely the project will start until late March or early April.  There will be a discussion about a change order to incorporate the turn lane at Whittmore.  The department will advertise again for the part time position open in the engineering department.  There was a question about a repair to Old Clovercroft Road.  Alderman Dugger requested the staff be ready to start the road projects as soon as the new budget is approved. 

Fire Chief Brian Moat presented his monthly report for calls in December.  Activity increased by about 15 percent over the previous year, with emergency medical calls the fastest growing category.  Chief Moat expressed concern over water main breaks and lack of notification by the utility district.  Moat also noted his support for home sprinkler systems, which reduce smoke production and allow homeowners to vacate the home safely.  Mayor Alexander commented that he would be attending the January 8th meeting of the Nolensville College Grove Utility Board along with Administrator McLawhon and Counsel Notestine to discuss fire hydrant maintenance and testing.  Counsel Notestine has been asked to investigate the ownership of the hydrants, since there is some question about whether the Town legally can maintain them.  Chief Moat reiterated the department has resources in place to cover the Town in case of a failure.  Alderman Adams said he felt that the hydrants are a top priority and the Town should spend the money.  Chief Moat cautioned again that the responsibility and liability should be clearly defined before the Town undertakes such a project.      

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  Sergeant Terns introduced new NPD officer Dylan Couch. 

Mr. Kyle Billingsley reported for the Public Works department.  Mr. Billingsley said he would coordinate a repair of the most recent damage to Rocky Fork Road.  Bike lanes on Oldham will be striped soon, the northern-most Town of Nolensville monument sign will be repainted as the weather warms up, and the bent traffic light housing at Rocky Fork Road will be replaced.       

The Historic Zoning Commission did not meet in December but will meet soon to reconsider a relocation of the Morton Brittain house to the Historic District. 

There was no report for the Town Events Committee. 

Ms. Kelley Crummitt reported for the Trees and Trails Committee. She said the committee has rescheduled their regular monthly meeting time from 9:00 a.m. to 3:00 p.m. the second Wednesday of the month.  Ms. Crummitt asked about the striping and bike lanes for the Safe Routes to School installation.  Engineer Swartz indicated they would be marked when the weather clears.  Ms. Crummitt inquired about the connection from the Brittain Downs subdivision to the Sunset school campus, which she said the Town committed to making several years ago.  Administrator McLawhon said that Williamson County Schools Superintendent Looney agreed to fulfil the obligation for the turn lanes on Sunset Road, but he had not committed to the sidewalks.  Crummitt clarified that the Town had committed to this connection along with the Stonebrook project to take advantage of the economy of scale.

Next, Mayor Alexander introduced the second reading of Ordinance 18-08, an ordinance to approve a master concept P.U.D. plan and rezone the Parman Henry property between Rocky Fork Road and York Road from estate residential (ER) to suburban residential with a planned unit development (SR/P.U.D.) overlay.  Mr. Wes Harris of Ragan-Smith Associates, Mr. Christopher Smith of Oldsmith Group, and Ms. Tiffany Giordano, traffic engineer with Ragan-Smith represented the project.  Ms. Giordano gave a detailed summary of the traffic study.  The projected traffic at the proposed subdivision does not warrant turn lanes, but the study indicates a need for signalization and improvements at Nolensville and York Road.  Ragan-Smith proposed an all-way stop signal at this intersection as a temporary stop-gap measure, and the developer is committed to pursuing full signalization and improvements with TDOT.  There was a lengthy discussion about the traffic study and turn lanes.  Mr. Smith pointed out that there are two points of ingress/egress.  He expressed hope that a team of stakeholders would contribute to the signalization and improvements on Nolensville at York Road, including the School Board, Williamson County and the State of Tennessee.  There were questions about the level of service of proposed and existing roads.  Engineer Swartz provided input on the traffic study process and results.  He clarified that the service levels are a bit misleading and should not be compared to letter grades in school.  Levels A – D are admirable goals for an intersection with a fairly low delay. 

There were additional comments about the connection of the trail to Silver Stream.  Mr. Smith said they are willing to install and pay for the trail and connection.  Alderman Dugger asked about buffering and pointed out lots currently shown on the plan situated on the property line.  Smith agreed this was most likely an oversight.  Further questions were raised about adding sidewalks from property line to property line.  Mr. Smith said he would be happy to add the sidewalks on both sides of the subdivision.

Counsel Notestine clarified that the agenda item includes both a rezoning and concept PUD plan.  If the item is voted down, the developer would have to wait a year to bring it back for consideration.  Additional questions were posed about landscape buffering and the drainage onto Mr. Highsmith’s property.  Mr. Smith and Mr. Harris both confirmed their goal is to carry water away from the property to Mill Creek.  Town Planner Sarah Sitterle confirmed that a 150-foot buffer is required, but the width of the buffer could be reduced by the Planning Commission to 100-foot depending on the topography.  Mr. Harris stated that the existing trees to remain could be marked on the construction plans to keep them from being removed during grading.  Alderman Dugger favored a deferral by the developer to clean up the details currently being discussed.

Debate continued about the improvements at Nolensville Road, buffering, turn lanes, and deceleration lanes.  A lengthy deliberation ensued about the language for approval conditions.  After further discussion, Alderman Patrick moved to approve on second and final reading Ordinance 18-08, an ordinance to approve a master concept P.U.D. plan and rezone the Parman Henry property between Rocky Fork Road and York Road from estate residential (ER) to suburban residential with a planned unit development (SR/P.U.D.) overlay with the following conditions: 

1. The landscape buffers on Rocky Fork Road and York Road are approved at 150-feet in width.  The Planning Commission may approve a reduction of these buffers to 100-feet in width based on topography and existing tree inventory.
2. The developer will construct a left turn lane heading east on York Road and a deceleration lane with a minimum 50-foot storage heading east on Rocky Fork Road.
3. The developer will complete construction of a greenway trail from the Parman Henry property with connection to the trail in the Silver Stream development.
4. The developer will install sidewalks from property line to property line on Rocky Fork Road and York Road.
5. A minimum 20-foot landscape buffer is required around the perimeter of the development, unless a larger buffer yard is required.
6. The developer commits to contribute no more than 50% of the cost of a traffic signal per the Town of Nolensville’s standard and road improvements at York/Williams Road and Nolensville Road based on the engineer’s estimate at the time of 50% of buildout of occupied homes or the commencement of the signalization and road improvements by the Tennessee Department of Transportation.

Mayor Alexander seconded the motion, which passed by unanimous vote.

Mayor Alexander made a motion to approve Ordinance 18-12, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption on second and final reading, seconded by Alderman Patrick.  Mr. Chris Going of Mill Creek Brewing Company was present to answer questions.  He noted that they are still working on construction of the indoor food truck to get it operating as a kitchen.  The tap room was without food for about four months but was still able to achieve the minimum food requirement stated in the Ordinance.  Going said he does not anticipate a problem achieving the minimum food requirement.  Alderman Adams moved to amend Ordinance 18-12 to remove the expiration date.  Without a second, the motion failed.  The original motion to approve Ordinance 18-12 passed unanimously.

Mayor Alexander then moved to approve Resolution 19-01, a resolution of the Board of Mayor and Aldermen changing the name of a portion of road within town limits.  Alderman Felts seconded the motion.  When a vote was called, the approval passed unanimously.

Mayor Alexander noted that 26 new residential permits were issued in December.

Alderman Patrick welcomed Alderman Adams all the Board members back.  Mayor Alexander thanked Alderman Adams for live streaming the meeting and said that in February, a new system will be in place at Town Hall.  Administrator McLawhon noted that information on fixed and variable interest rates should be available tomorrow and would be disseminated.  He also mentioned that the regular audit and financial statements prepared by independent auditors were distributed to all the Board members.

The Mayor adjourned the meeting at 10:26 p.m.

Posted by Kali Mogul Tuesday, January 8, 2019 9:29:00 AM

2018-12 BOMA Meeting Minutes 

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Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: December 5, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 6:59 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, and Recorder Kali Mogul.  There were 24 citizens present.

The mayor explained the reason for meeting on a Wednesday was that Alderman Snyder would be unavailable on Thursday, and this is his final BOMA meeting.  Alderman Snyder thanked the Board and staff for rearranging their schedules and then led the prayer and the pledge of allegiance.

There were no citizen comments.

The mayor then moved to approve the minutes from the Board meeting of November 1st, 2018, seconded by Alderman Patrick.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through October 2018, seconded by Alderman Patrick.  Upon a vote, the approval passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the November 2018 Planning Commission meeting, action was taken on the following items:
* Architectural revisions to Burkitt Commons Building D, approved
* Minor subdivision final plat 1623 Sunset Road, approved
* Final Plat Burberry Glen Phase 3A, approved
* Final Plat Nolen Mill Phase 2, approved

The Trees and Trails Committee met earlier in the day to review potential updates to Appendix B as part of the Zoning Ordinance update.  Alderman Snyder asked for an update on the McCord Nolen development.  Sitterle replied that the owner of the development met with staff in the office recently to provide landscape updates and that staff was at the site earlier in the day.  The sidewalk connection to the trail was supposed to be poured, but the sidewalk in front of building 2 will be delayed by the TDOT project at the bridge.  The site as-built has not been received.  Alderman Patrick asked whether the recently installed landscape matches the landscape plan, and Alderman Snyder asked what an appropriate time would be to call the bond.  There was a lengthy discussion that included the construction plans for building 1, staging of equipment in the location for building 1, an update on the design of building 1, as-builts, the landscape bonds, and drainage in front of the orthodontist’s office.  Mayor Alexander mentioned that the Zoning Ordinance does not require a site to be completed within a certain amount of time.  Town Engineer Don Swartz also confirmed that the Zoning Ordinance does not require as-builts for commercial sites, only for stormwater detention areas.  Alderman Dugger suggested that commercial sites should be approved in phases to avoid confusion. 

Alderman Patrick and Alderman Dugger mentioned the perception of the general public is that the delay in completion of the project is because the Town has changed the requirements for the developer.

Engineer Don Swartz reported that the Creekside Safe Routes to School project is complete and has been accepted.  TDOT will do a final walk-through and inspection.  Construction on the Stonebrook Safe Routes to School sidewalks is near completion, with signs and markings yet to be installed.  The Sunset Road project will slow a bit during winter months.  There have been conversations with Ragan-Smith regarding savings on the construction engineering and inspections.  Administrator McLawhon mentioned School Board Superintendent Dr. Looney had promised to get back in touch regarding the turn lanes at Sunset Elementary and Middle School in the coming week.  There was some discussion about the recent lane shift on Sunset Road.  Mr. Swartz indicated that the Town was not notified in advance of the lane shift by the construction company, but he has asked for better, more advanced notification in the future.  Swartz indicated that there will be several more traffic shifts before the end of the project next year.

Alderman Felts expressed his appreciation for the striping on Oldham Road.

Fire Chief Brian Moat asked to make a special presentation to Mr. Dean Guin and his parents.  Five-year-old Dean recently donated money that he had saved to the Nolensville Volunteer Fire Department.  With appreciation, the Department named Dean an honorary fire fighter.  Chief Moat presented him with a certificate and a T-shirt, and photos were taken with the Board of Mayor and Aldermen to commemorate the event.  Chief Moat then delivered his monthly report for the Fire Department.  He mentioned he had been working to improve the dispatching process and has also been in communications with the Nolensville College Grove Utility District about timely notifications on water main breaks.  The Fire Department is concerned about street parking in Ballenger Farms and Bent Creek, which has resulted delays in reaching emergency calls.  Administrator McLawhon mentioned that the Town will be attending the upcoming board meeting at NCGUD and would be meeting with Mayor Rogers Anderson about the fire department on December 18th.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He is hoping to fill the open full-time position in the Department quickly.  Alderman Snyder thanked Chief Parker and the Police Department for assistance with the North Pole Experience.

Mr. Kyle Billingsley reported for the Public Works department.  The department now has six members and has been much more efficient now that they are fully-staffed.  Two thousand eight hundred pounds of blacktop patch were put out in November.  Alderman Snyder thanked the Public Works Department for all the effort and hours setting up and taking down the North Pole Experience. Alderman Snyder mentioned the King Street sign is down, and Alderman Patrick suggested the back of the northern-most Town of Nolensville sign may require maintenance.    

Alderman Dugger reported for the Historic Zoning Commission, which met in November to consider the historic George Morton house.  The project was deferred.

Alderman Snyder reported for the Town Events Committee.  The Veteran’s Day Breakfast and Parade were overwhelmingly successful.  Both the Nolensville Band and Ravenwood Band performed.  The Committee will begin working on the Star-Spangled Celebration in a couple of months.

Ms. Kelley Crummitt reported that the Trees and Trails Committee has had two productive meetings going over Appendix B with regards to the Zoning Ordinance update.  The trails map is close to completion.   

Next, Mayor Alexander moved to approve Resolution 18-31, a resolution to authorize the use of funds and approve a contract amendment with Kimley-Horn and Associates, Incorporated.  Mr. Zachary Dufour of Kimley-Horn represented the contract amendment.  Alderman Felts seconded the motion, which passed unanimously.

Mayor Alexander introduced Resolution 18-32, a resolution awarding a contract to Wright Paving Contractors, Incorporated for construction of the Rocky Fork Road improvement project.  There was some discussion about the boundaries and details of the improvement project.  Alderman Dugger suggested that a repair to the turn lane in front of Whittmore should be incorporated into the scope of work.   Town Engineer Don Swartz indicated that he would assess the outstanding work on the turn lane needed and investigate whether it should be incorporated into the project as an amendment.  The mayor moved to approve the contract with Wright Paving Contractors, Incorporated, seconded by Alderman Patrick and approved unanimously.

OTHER:
Alderman Patrick identified several issues he would like to see addressed by the Board in the near future:
* Consider an increase in property taxes. 
* Consider eliminating the “must-sprinkle ordinance.” Look into replacing the sprinkling with a fire-protection fee.
* Consider locking in the rate on the financing of Town Hall and the Rec Center.  Given the current economy, it may be prudent although there would be some cost to refinance and it would increase our interest rate.
* Consider borrowing additional money for Phase 3 of Sunset Road and/or Clovercroft Road. 
* Consider hiring an information officer.

Alderman Patrick thanked Alderman Snyder for his decade of service and all the hours he has spent behind the scenes.  Mayor Alexander echoed the sentiment and expressed his gratitude for Snyder’s input and impact on the Town.  Alderman Dugger thanked Brian and his wife, Ashley.  He said Nolensville is a better place to live and work because of Brian’s service.  Alderman Felts also said he looks forward to what Snyder is going to do next. 

Alderman Dugger asked why the second reading of the beer ordinance was left off the agenda.  Mayor Alexander confirmed that it was deferred due to the change of the meeting date.  Dugger asked about which Town meetings would be live streamed.  Currently volunteers handle the live-streaming.  Mayor Alexander said the BOMA meetings would continue to be live-streamed. 

Dugger commented on the two-sided entrances at Greenbrook North and said the offices facing Nolensville Road are not aesthetically pleasing.  He also showed photos of the temporary signs at the corners of Sunset Road and Nolensville Road and the intersection of Rocky Fork Road and Nolensville Road. 

Alderman Felts mentioned that the Lion’s Club would hold a turkey shoot on Saturday, December 15th at Sunset Hills Baptist Church from 7:00 a.m. – 2:00 p.m.

Alderman Snyder then thanked his wife Ashley and his daughters for allowing him to serve on the Board for the past 10 years.   He said he was extremely proud to be a part of some of the big decisions and projects in Nolensville like the approvals of Town Hall and the Rec Center.  He said he will always remember the trip to Washington D.C. for the peaceful transition of power and inauguration of President Trump.  Snyder was emotional as he recapped his time on the Board of Mayor and Aldermen.  Photos were taken of the Board and then of Alderman Snyder with his family.

Mayor Alexander once again thanked the entire Board and wished everyone a Merry Christmas and Happy New Year.  He adjourned the meeting at 9:09 p.m.

Posted by Kali Mogul Thursday, December 6, 2018 9:21:00 AM

2018-11 BOMA Meeting Minutes 

Click here for Audio

 

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: November 1, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 6:58 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul.  There were 55 citizens present.

Alderman Felts led the prayer and the pledge of allegiance.

Mayor Alexander announced that the meeting was being live-streamed for the very first time.  He then requested to make a change to the agenda by taking Item #6, a Proclamation for the Nolensville Band, out of order.  There were no objections.

Alderman Patrick read a proclamation of the Board of Mayor and Aldermen celebrating the achievements of the Nolensville Band.  Band members and the band directors in attendance were commended on their accomplishments, including a recent appearance at the Dove Awards telecast.  Photos of the Band and the Board members were taken to memorialize the occasion.  

Mr. Derek Adams of 4795 Jobe Trail said he was concerned over the beer ordinance with respect to how it affects Mill Creek Brewing Company.  He requested the Board consider the success of the Tap Room when Item #11 is read—Ordinance 18-12, an ordinance to amend Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.

Mr. Tyler Spaid of 1383 Creekside Drive in Ballenger Farms addressed the proposed annexation of the three parcels on Rocky Fork Road.  Mr. Spaid asserted that if there is a connection between Creekside Drive in Ballenger Farms to a new development, it will generate new traffic through the neighborhood and serve as a cut-through to Nolensville Road.

Mr. Joel Miller of 8020 Warren Drive requested that the Board defer any final approval of the development known as Kiddie Academy until the residents of Bent Creek can inform themselves about the development.

Ms. Diane Del Chiaro of 1380 Creekside Drive expressed concern about traffic from Rocky Fork Road if the property in the proposed annexation is developed.    

Alderman Dugger then moved to approve the minutes from the Board meeting of October 4th, 2018, seconded by Alderman Felts.  The motion passed unanimously.

Alderman Patrick made a motion to approve the Treasurer’s report through September 2018, seconded by Alderman Dugger.  The motion passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the October Planning Commission meeting, action was taken on the following items:
* Scales Farmstead Amenity Center Site Plan Revision
* Scales Farmstead Phase 1 Final Plat Revision
* Scales Farmstead Phase 2 Final P.U.D. Plan/Preliminary Plat Revision
* Scales Farmstead Phase 2 Final Plat
* Hayes/Rioux/Rooker Annexation and Plan of Service
* Benington II Section 3 Final Plat
* Whittmore Section 2C Final Plat
* Kiddie Academy Site Plan

The zoning ordinance update is in draft form.  Committees will be engaged for input on the draft.  Alderman Snyder asked for an update on the McCord Nolen development.  He asked why the developer has not responded to written requests for information.  Alderman Patrick asked about when the Town would receive an as-built.

Engineer Don Swartz reported that the Creekside Safe Routes to School project is complete and has been accepted.  Construction on the Stonebrook Safe Routes to School sidewalks has started.  The Sunset Road project will slow a bit during winter months, but there is still a significant amount of work that can continue, including utility work.  Alderman Snyder requested answers on how information is communicated internally, specifically related to the traffic signal at Rocky Fork Road and Nolensville Road.  Swartz explained the signal was damaged by the developer’s contractor doing work in the area.  Some repairs were made but additional damage was later discovered.  Alderman Snyder asked for additional communication so that residents understand the Town is working on the problem.  Alderman Dugger expressed his thanks for the follow up information on construction engineering costs from Collier Engineering.  

Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department.  Activity is up about 20%.  The department has doubled in size during Chief Moat’s tenure. There are certainly capacity issues, and Moat asked that the Board commit to meeting with a delegation from the NVFD to discuss the next step in meeting demand.  Alderman Patrick agreed that it is time to have those discussions.

Police Chief Roddy Parker presented his monthly report, including criminal activity, stop data and crash totals.  He mentioned there had been a rash of car break-ins, although the vehicles were unlocked.  There was some discussion about the information gathered by the mobile data terminals.  Alderman Snyder asked Chief Parker about a “Do Not Knock” list.  Alderman Dugger commended the department for community outreach.  Alderman Patrick thanked the Chief and Detective Christine for their help with a recent investigation.

Mr. Kyle Billingsley reported for the Public Works department.  One thousand pounds of blacktop patch were put out in October, with 800 pounds on Sunset Road.  New street signs were purchased to replace those missing or damaged.   Mr. Billingsley answered questions about the damaged red light at Nolensville and Rocky Fork Road and about the newly poured sidewalk sections in Bent Creek that were vandalized. Graphic images, words and names drawn into the sidewalks. He said that the department will assess the sidewalks that remain to be fixed and compare it to the amount left in the budget.  If there is enough money, those vandalized sections in Bent Creek will be repaired.   

Ms. Betty Friedlander reported for the Historic Zoning Commission, which met in October to consider renovations to the building at 7305 Nolensville Road.  The renovations were approved for the building, which will become a med spa. 

Mr. Eric Williams reported for the Town Events Committee.  Nearly 200 people have RSVP’d to the Veteran’s Day Breakfast on November 10th.  The parade will last around one hour.  Alderman Snyder reminded the audience that the North Pole Experience will be held Tuesday, December 4th at the historic Rec Center.  Props and decorations have already been delivered for that event.

Ms. Kelley Crummitt said the Trees and Trails Committee is looking forward to the first annual Lantern Parade on Saturday, November 3rd at 6:00 p.m. starting at the ball fields and ending at the Historic School to celebrate the opening of the trail head.  There was some discussion about fundraising via GoFundMe.  Counsel Notestine mentioned that the State prefers municipalities not collect large donations, and it would be better for the Trees and Trails Committee to partner with a private organization to raise money.  Ms. Crummitt inquired about the progress of the connector from Brittain Downs to the school campus on Sunset Road.  Town Administrator McLawhon stated that he and Counsel Notestine have made several attempts to get in touch with Williamson County Schools on several items including the connector, sidewalks and turn lanes into the school complex. 

Next, Mayor Alexander moved to approve the Consent Agenda, which included Resolution 18-29, a resolution releasing Grove Park Partners, LLC from maintenance bonding for roads and public improvements within Benington Section 8.  Alderman Patrick seconded the motion, which passed unanimously.

The Mayor then opened a public hearing at 7:57 p.m. on Resolution 18-30, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced as Map 57 Parcel 028.02, Map 57 Parcel 028.03 and Map 57 Parcel 028.01 and adjacent right-of-way of Rocky Fork Road at the request of property owners.

Mr. Bob Hayes, a resident at 2384 Rocky Fork Road, is one of the property owners.  He said he and his wife were looking forward to being official residents of the Town of Nolensville. 

With no other citizen comments, Mayor Alexander closed the public hearing at 7:59 p.m.

The Mayor then moved to approve Ordinance 18-11, an ordinance amending Title 15 of the Town of Nolensville municipal code pertaining to speed limits, seconded by Alderman Felts.  This item is a housekeeping issue.  When a vote was taken, the approval passed unanimously.

Mayor Alexander introduced Ordinance 18-12, an amendment to Title 8 Chapters 205 and 207 of the Nolensville Municipal Code pertaining to on-premises beer consumption.  This amendment is to allow Mill Creek Brewing Company to continue operating a Tap Room.  The Mayor made a motion to approve Ordinance 18-12 on first reading.  Alderman Patrick seconded the motion, which carried unanimously.

The Mayor made a motion to approve Resolution 18-30, a resolution of the Board of Mayor and Aldermen of the Town of Nolensville to adopt a plan of service for the annexation of property referenced as Map 57 Parcel 028.02, Map 57 Parcel 028.03 and Map 57 Parcel 028.01 and adjacent right-of-way of Rocky Fork Road at the request of property owners.  Alderman Patrick seconded the motion.  Alderman Dugger commented that the annexation gives the Town control over how the parcels are developed, and Alderman Patrick noted that he is sensitive to the citizens’ comments from regarding the connection to other subdivisions.  When a vote was taken, the approval passed unanimously.

The Mayor reported that there were 16 residential permits issued in October.  He reminded the audience that the Veteran’s Day Breakfast and Parade will be Saturday November 10th.  Alderman Patrick commented about needing more communication to residents.  He asked the Board to please consider hiring a communications director to push information to the public.

Mayor Alexander adjourned the meeting at 8:12 p.m.

Posted by Kali Mogul Friday, November 2, 2018 11:23:00 AM

2018-10 BOMA Meeting Minutes 

Click here for audio.

 

Town of Nolensville
Board of Mayor and Aldermen Meeting
Date: October 4th, 2018 Time 7:00 p.m.
Nolensville Town Hall, 7218 Nolensville Road

Mayor Jimmy Alexander opened the meeting at 7:00 p.m.  Board members present:  Mayor Alexander, Aldermen Tommy Dugger, Larry Felts, Alderman Jason Patrick, and Brian Snyder.  Staff present: Administrator Ken McLawhon, Town Engineer Don Swartz, Town Planner Sarah Sitterle, Counsel Robert Notestine, and Recorder Kali Mogul.  There were 37 citizens present.

Alderman Snyder led the prayer and the pledge of allegiance.

Ms. Kristin Pierson of 9706-B Clovercroft Road introduced Mr. Michael Holland and Benjamin Easley of 1263 Creekside Drive, Band Director at Nolensville High School.  Mr. Easley thanked the Board for participation and involvement.  He gave a history and overview of the Nolensville Band and then introduced some of the band students.  Mr. Easley announced that the band has been invited to perform in the St. Patrick’s Day Parade in Chicago, Illinois.  The band will need financial support from the community to make the trip.  Ms. Pierson outlined an overview of the itinerary and some ideas for fundraising to cover the $90,000 it will take to travel to Chicago.  The e-mail address to contact for information is HelpUsGoChi@gmail.com.     

Mayor Alexander then moved to approve the minutes from the Board meeting of September 6th, 2018, seconded by Alderman Snyder.  The motion passed unanimously.

Mayor Alexander made a motion to approve the Treasurer’s report through August, 2018, seconded by Alderman Patrick.  The motion passed unanimously.

COMMITTEE REPORTS:

Town Planner Sarah Sitterle reported on behalf of the Planning Department and Planning Commission. 
At the September 11, 2018 Planning Commission meeting, action was taken on the following items:
* 7216 Nolensville Road Site Plan, approved with conditions on a parking revision
* Greenbrook North Master Sign Plan, approved
* Scales Farmstead Amenities Center Site Plan Revision, deferred
* Micah Wood with Volkert & Associates. presented a Zoning Ordinance Update status report

There was discussion about whether staff had received an as-built on the McCord Nolen project, landscaping and trail installation.  Alderman Snyder expressed that he would like to give the developer a deadline for completing the work.  Planner Sitterle responded that staff has asked for a consolidated landscape plan and has also asked for the as-builts.  Alderman Dugger also asked about when the sidewalk and walking trail would be installed.  Trees and Trails chairperson Kelley Crummitt contributed that the trail is a natural mulch trail since it is so close to the flood area.  Engineer Swartz indicated that the as-built for the compensatory cut and fill has been turned in and approved by Neel-Shaffer.

Engineer Don Swartz reported that he completed a walk-through with the contractor on the Safe Routes to School project on Creekside Drive.  The work is complete and that file will be closed.  There is a pre-construction meeting with contractors on the Safe Routes to School project on Stonebrook Boulevard pending on the Board’s action on an agreement with the contractor on the current agenda. That project should begin in about three weeks.  Staff has interviewed two candidates for the open engineering technician position.  An agenda item that was removed from consideration was the Parman Henry Master P.U.D. plan.  Mr. Swartz reported that the preliminary spot safety study conducted by Mr. Blake Turner of T-Square Engineering indicated that the intersection of York and Nolensville Roads satisfies the criteria for traffic signalization by TDOT standards.  This means that the road improvement would be fully funded by TDOT, however, it can take 18-months to two years to get the improvement in the ground. 

Fire Chief Brian Moat delivered his monthly report for the Nolensville Volunteer Fire Department.  October is Fire Prevention month, so the department has been busy.  Activity is up about 10% from last year at this time.  Volunteers served 412 hours the previous month.  Alderman Snyder thanked Moat for his assistance with the fire hydrant issue and contribution on social media.  Chief Moat said the main issue with social media is that there has been misinformation circulating. He reiterated there are contingency plans in place until there is a system in place for testing the hydrants.  The Utility Board meeting, which is public, will be held on October 9th at 9:00 a.m. at the NCGUD headquarters on Johnson Industrial Blvd.

Police Chief Roddy Parker said the Citizens ‘Academy is in its third week.  He presented his monthly report, including criminal activity, stop data and crash totals.  He mentioned construction site burglaries have gone up, but a suspect was arrested earlier in the month on this case.  Chief Parker commended Detective Gillman’s attention and groundwork on a recent missing and endangered child case.  The child was located the next morning in Brentwood, but Detective Gillman stuck with the case until it was resolved.  The department is working with Metro on the recent shots fired in Burkitt Place. 

Public Works Director Bryan Howell was absent but provided a written report for the department.  Director Howell has been in touch with the County about applying hot patch to Sunset Road. 

Alderman Dugger mentioned that the Historic Zoning Commission met on September 20th, regarding certificates of appropriateness for landscaping at Parks and Berry CPA and an awning for Porkbelly Farmhouse. 

On behalf of the Town Events Committee, Alderman Snyder said the Veteran’s Day Parade and Breakfast will be Saturday, November 10th.  The North Pole Experience will be Tuesday, December 4th at the historic Rec Center.  Props and decorations have already been delivered for that event.

Ms. Kelley Crummitt shared that the Trees and Trails Committee will hold a first annual Lantern Parade on Saturday, November 3rd at 6:00 p.m. starting at the Ball fields and ending at the Historic School to celebrate the opening of the trail head.  It also marks the beginning of a fundraising effort to get a flashing crosswalk and sidewalk connection from Nolensville Elementary School to Sherwood Green Estates.  Ms. Crummitt handed out flyers about the Lantern Parade.  She mentioned the total cost of the connection, the sidewalk and flashing sign would be about $150,000.00.  There are regulations set forth by the School District requiring a paved surface for a crosswalk.  The Committee is still working on the trail map for the kiosk at the Trail Head parking lot.

Next, Mayor Alexander opened discussion on Ordinance 18-10, an ordinance to amend article 2.2.13 of Zoning Ordinance #04-09 of the Town of Nolensville, Tennessee pertaining to the commercial regional (CR) district.  The ordinance would remove auto sales from the CR district.  Alderman Dugger said he believes auto sales should also be prohibited in the Commercial Services (CS) district.  Dugger then moved to approve on second reading Ordinance 18-10 with an amendment to remove auto sales from the CR and CS zoning districts.  Mayor Alexander seconded the ordinance as amended.  The motion carried unanimously. 

Mayor Alexander moved to approve on first reading Ordinance 18-11, an ordinance amending Title 15 of the Town of Nolensville municipal code pertaining to speed limits.  This is a housekeeping item to correct the language in Ordinance #15-20 in which the location of the southern speed limit change on Nolensville Road was incorrectly defined.  Alderman Felts seconded the motion.  There was discussion about moving the “reduce speed” sign and the missing speed limit sign at the intersection of Rocky Fork Road and Nolensville Road.  Engineer Swartz said he would check on the missing speed limit sign.  The motion passed unanimously.

The Mayor then moved to approve Resolution 18-27, a resolution awarding a contract to C.D. Steger Construction, Incorporated for construction of the Safe Routes to School Stonebrook Boulevard project.  Alderman Dugger seconded the motion, which passed unanimously. 

Mayor Alexander made a motion to approve Resolution 18-28, a resolution to enter into an agreement with Collier Engineering Company, Incorporated for construction engineering and inspection services for the Rocky Fork Road project.  Alderman Dugger seconded the motion.  There was some discussion of the hours dedicated and cost estimated for inspection.  Dugger asked whether a full-time staff engineer would be able to complete inspections on roadway work.  Engineer Swartz agreed staff might be able to inspect simple, small roadway projects like Rocky Fork Road, but on the other hand, an entire team of engineers would be required to inspect for a large project like Sunset Road.  The scope and detail of the Sunset Road project is far beyond what one person could accomplish.  Mr. Jason Deal with Collier Engineering stated that the estimate of man-hours exceeds the actual time likely to be required to get the project done.  Alderman Dugger requested a comparison of what amount was approved and what was charged for the work on Sam Donald Road, which was also completed by Collier Engineering.   

The Mayor reported that there were 28 residential permits issued in September.  Alderman Dugger thanked the Police Chief for the Nolensville Police badge pin.  Alderman Felts mentioned the Lion’s Club pancake breakfast would be held October 27th at 7:00 a.m. at the First United Methodist Church in Nolensville.  The Mayor adjourned the meeting at 8:09 p.m.

Posted by Kali Mogul Friday, October 5, 2018 9:04:00 AM
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